HR & Administration Assistant (F/M)

About us:

We are the leading company in the manufacture and sale of engraving and laser equipment, in-house software and associated consumables. We employ around 700 people in 18 subsidiaries worldwide and work with a tight network of distributors. Our diverse product range means that our solutions are used in both the retail and industrial sectors, and we are valued globally as a full-range supplier. We have been active in the German market for over 80 years and offer our employees a solid and secure structure for the future.

Your missions:

As part of a maternity leave replacement, we are looking for our future HR & Administration Assistant (F/M) for our site in Umkirch (Bade-Wurtemberg). Within the Central European Cluster Organisation (Germany, Austria, Switzerland, Poland) you will be responsible for the following tasks:

1) Job Management

• Writing job definitions and updating the database
• Involvement in internal and external recruitment: following up Resource Requests (RR), writing advertisements, relations with service providers (interim, law firm), selection of candidates, organisation and participation in interviews
• Drafting job offers, employment contracts, additional agreements, letters of recommendation...
• Management of new hires (tracking of on-boarding)
• Management of departures: resignations, dismissals...+ follow-up of the off-boarding process (trigram request, deletion, Switzerland, Axa insurance contract, via platform)
• Discussions on sanctions and dismissals
• Supervision of negotiations at the labour court
• Supervision of apprenticeship contracts and relations with schools

2) Training

• Co-operate with HQ to identify needs and prioritise training
• Initiate and monitor training activities (on site/in The Academy - our online learning platform)
• Start mandatory (legal) training programmes.

3) Payroll

• Tracking of requests for salary changes
• Management of payroll variables (absences, overtime, commissions for sales staff, wage garnishments...), verification and forwarding to the external payroll service provider
• Management of absences (tracking of holidays, notification of absences due to illness...) and communication with employees
• Control of payroll data files and validation of pay slips

4) Operational human resources

• Management of accidents at work
• Management of employee benefits contracts: Health insurance, provident fund, pension...
• Communication (cluster rules, COVID rules, operating regulations, closing days...)
• Management of personnel correspondence and relations with external organisations (social security, tax office, employment agency, family fund...) in all countries
• Supervision of car policy and fleet management
• Support of the annual review campaigns (reminders, follow-up and monitoring)
• Guarantor of internal rules

Your profil:

• A successful and versatile experience in Human Resources
• Proficiency in English and German
• Strong organizational, critical thinking and communications skills
• Attention to detail and good judgement

We offer:

• A 18 months contract (renewal considered)
• Intensive training in Umkirch (Germany) and on other Gravotech locations through Europe
• Cooperation in a dynamic environment