Hybrid Executive Assistant to President and CHRO at Global Company

A global, publicly traded manufacturing company that is a leading supplier of materials for in solar tracking systems is looking for an Executive Assistant to support the President and the CHRO. The company has been in business over 30 years and has recently expanded. The role is 4 days in office, 1 day remote. There is a gym for employees in the building.

About the Job:

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company

Vet and prioritize emails

Draft and prepare correspondence for internal announcements, Board meetings, and organizations the Executives are involved with

Handle confidential and sensitive information with discretion

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Maintain the President and CHRO's calendars, including scheduling meetings, and appointments, Maintain and manage a daily calendar of global meetings and events

Schedule internal and external meetings in multiple time zones, including preparing agendas, taking minutes, and following up on action items

Coordinate Board meetings

Assist with special projects, including research, data collection, and report preparation

Coordinate cross-functional initiatives and ensure timely completion of tasks

Serve as the primary point of contact for internal and external stakeholders

Draft and proofread emails, reports, and presentations

Coordinate complex travel arrangements including flights, cars, hotels, and other reservations including international travel

Prepare Word, Excel, PowerPoint presentations, decks, agendas, reports, special projects, and other documents in support of objectives for the organization.

Conserve Executives’ time by reading, researching, collecting, and analyzing information as needed, in advance

Process expense reports

Limited off-hour availability

About You:

Minimum of 5 years of experience supporting a C-level executive

Background at a global company a plus

BA/BS from a college or university a plus

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Experience using SharePoint a plus

Dynamic and proactive comfortable in a fast-paced environment

Able to pivot easily

Polished, professional demeanor

Proactive go-getter; no task is too big or too small

Outstanding communication skills

Salary, Bonus, Benefits (medical, dental, vision), 401k match

Hours: 8-5