HR & Admin Assistant Internship

AESC is the world’s leading battery technology company and lithium-ion battery manufacturer with battery plants in Japan, United Kingdom, European Union, United States and China. This is an exciting opportunity to be part of France’s highest profile manufacturing plants as AESC is building a new battery manufacturing plant in Douai, Hauts-de-France to support its business growth in Europe. We are looking for an HR & Admin Assistant Intern with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant responsibility in managing visa procedures for Vendors and our own employees on Short-Term or Long-Term Assignments (STAs) , ensuring a smooth and compliant journey for international projects. Key Responsibilities: Visa Support & Documentation Management: Assist in preparing and organizing necessary documents for work visa applications. Draft and issue business invitation letters as required. Maintain visa records and ensure accurate and up-to-date documentation. Support and Advisory: Provide comprehensive support on visa-related queries, offering clear and informative answers to assist employees throughout the visa application process. Process Streamlining: Maintain detailed checklists for all visa and work permit application requirements to ensure completeness and compliance. Quality Assurance: Oversee the quality and successful submission of visa and work permit applications, verifying the accuracy and completeness of all documents. Keep alignment: Track and report on visa application statuses, keeping all stakeholders informed of progress and any issues that arise. Coordination: Act as the primary coordinator for all visa and work permit applications from China and Japan to the FR, ensuring timely and successful processing. Liaise with external partners, including immigration lawyers, to facilitate the efficient processing of visa applications. Qualifications: You are currently working towards a master’s degree in Management, Human Resources Management, Engineering, Project Management, or a similar discipline. Fluency in English, French and Chinese. You are detail-oriented and demonstrate a strong passion for learning new things. Ability to work independently and with high self-motivation. Exceptional organizational and planning skills, with a keen eye for detail. You have the right to work in the country you are applying for and are available to work full-time for 6 months. Location: La Défense (Paris) or Douai, France

Location: Paris, FR

Posted Date: 2/5/2025