Executive Assistant

Executive Assistant London £30,413 - £33,079 We are seeking a new executive assistant (EA) to support the RCP’s Executive Director of Communications, Policy and Research and the Academic Vice President. Purpose and scope This fast-paced and busy EA role which is part of the RCP’s communications, policy and research directorate requires insightful prioritisation, tenacity, negotiation and diplomatic communication with internal and external stakeholders. They will frequently need to prioritise incoming requests, liaise with others and solve problems whilst the ED and academic vice president may be unavailable to provide immediate direction or advice. The EA will be responsible for keeping colleagues informed of the AVP’s schedule of meetings with stakeholders and ensuring briefings are prepared when required. The EA role also supports their line manager, the external affairs project manager, with the smooth running of the directorate. This includes the planning and delivery of directorate meetings, staff engagement initiatives, intranet updates, coordination of the directorate’s corporate reporting and research and support for individual projects. The role sits in the policy and campaigns team with regular one-to-one reporting to the ED and AVP. It may suit someone with an interest in working in a fast-paced policy and/or communications environment. About you The role holder will demonstrate Exceptional organisational skills, attention to detail and the ability to manage multiple and often complex tasks without close supervision. Strong communication and interpersonal skills with the ability to develop excellent working relationships with the AVP, ED and internal and external stakeholders. Ability to maintain and upkeep administrative systems, striving for improvements, efficiency and effectiveness. Ability to evaluate the evolving needs and requirements of the ED and AVP and to suggest and implement new / best ways of working. Effective organisation of directorate meetings and strategic away days. Effective project support to key executive director or AVP led initiatives such as the communications reference group. Your experience includes Essential A-level standard education or above Successful experience as a personal assistant or working in an administrative role Excellent knowledge and practice of Microsoft 365 particularly Word, Outlook, PowerPoint, Excel, SharePoint, and Teams Excellent time management and task prioritisation skills Exceptional interpersonal skills: friendly and personable demeanour with a positive and pro-active approach to your work Experience of working with people from diverse groups: face-to-face and remotely Excellent writing, editing and proofing skills and attention to detail Desirable Experience of coordinating the running and delivery of projects Understanding corporate governance Experience of working in the NHS, medical environment, membership body or charity Closing date: 14 February 2025 Candidate shortlisting: 21 February 2025 Interview date: WC 5 March 2025 The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity. The RCP is all about our people – our members, staff, volunteers and leaders. We educate, influence and collaborate to improve health and healthcare for everyone and know we can only do this by being inclusive, encouraging and celebrating diverse perspectives. Welcoming into our community people who represent the 21st-century medical workforce and the diverse population of patients we serve is a priority for us

Location: West Hampstead, GB

Posted Date: 2/23/2025