Executive Office Administrator

Job Title – Executive Office Administrator Reports to – VCAD Directors Location – London, Canary Wharf Salary Range – £30,000 Hours: Full Time – Monday to Friday on site Overview: We are seeking a confident and highly professional Executive Office Administrator who will support the Senior Management Team at Victoria College of Arts & Design. The position demands exceptional organisational skills, initiative, collaborative flexibility, personal confidence and the ability to manage various responsibilities in a fast-paced higher education setting. Key Responsibilities: Academic and Administrative Support Assist and oversee the preparation and formatting of appropriate management reports, proposals, materials and presentations. Support the SMT’s work by carrying out internal and external research; gathering and managing relevant data. Coordinate and Manage, as required, events, committees and Board meetings. Maintain records, timelines, and diaries regarding projects, deadlines, and regulatory requirements. Oversee and maintain, as required, relevant calendars, diaries, communications, and other appropriate VCAD oriented arrangements. Serve as a first point of contact for internal and external colleagues, students, clients and business partners. Prepare agendas, collate and disseminate documents and take, manage and distribute minutes of meetings. Professionally handle confidential files, documents and information. Ensuring full compliance with all appropriate privacy policies, both internal and external. Assist, as appropriate, with Staff and Human Resource matters. Oversee, manage and develop various administrative processes to benefit the work of the VCAD Senior Management Team. Provide general office support. Qualifications and Experience - Essential (E) Desirable (D) Experience in responsible and professional administrative roles. (E) Excellent written and verbal communication skills. (E) Proficiency with Microsoft Office and other relevant digital platforms and tools. (E) Ability to work independently and prioritise tasks effectively. (E) Basic knowledge and understanding of academic structures and higher education operations. (E) Experience supporting senior leadership in a commercially focussed business or educational institution. (D) Right To Work in the UK Benefits: Annual leave (5.6 weeks) bank holidays. Workplace pension scheme. Statutory Sick Pay. Statutory maternity/paternity pays. Career development opportunities Training and self-development opportunities. Gym membership discounts Retail discount schemes Cinema discounts Grocery discounts Cycle to work Investing and savings opportunities Financial wellbeing – personal debt advise. Financial wellbeing education My Mind Pal (mental fitness)

Location: London, GB

Posted Date: 2/24/2025