Property Administrator

Purpose of the Job: Perform full administrative functions in lease preparation and conclusion, as well as effectively manage arrears and tenant queries. Key Responsibilities: Tenant Administration: Load and update tenant information on the in-house PIMS system. Manage tenant statements, including receipt allocations, interest generation, meter reading generation, manual billings/adjustments/recoveries, lease billings, debit runs, finalized statements, debit orders, reconciliations, and resolution of queries. Handle tenant turnover and finalize vacated tenant accounts and deposit refunds. Lease Administration: Obtain credit checks and FICA where necessary. Raise lease input summaries (LIS) and leases on the in-house PIMS system. Update the lease register and handle all leasing matters with the leasing department. Manage annual municipal and rates increases. Arrear Administration: Follow up on outstanding payments and update the arrears report. Utilize company credit control service provider facilities (TPN) and prepare handovers to the legal credit controller where applicable. Property Administration: Maintain property and unit data on the in-house PIMS system. Notify utility companies of tenant changes/updates and manage accruals monthly. Maintain parking schedules and access discs. Process municipal and other invoices and perform account reconciliations. Consolidate monthly management reports. Skills and Competencies: Strong communication skills. Innovative thinking and ability to follow processes. Dynamic and enthusiastic. Professional interaction with tenants. Competent time management skills. Professional attitude, capability, and personal initiative. Deadline-driven with excellent attention to detail and numerate accuracy. Experience in body corporate and sectional title administration is advantageous. Qualifications and Experience: Qualifications: Grade 12 (Matric). Relevant diploma. Strong proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA). Experience: Minimum of 5 years’ experience in a property administrator role and financial accounting. Customer service experience. Background in property leasing.

Location: Durban, ZA

Posted Date: 4/18/2025