Accounts Payable Supervisor

Who we are: We love what we do and what we do is important We believe that everyone should leave feeling better this means not just our guests and owners, but also our teammates. Everyone should go home feeling better because they learned something new or had fun working that day. Therefore, we hire unique individuals who work together to create amazing experiences for our guests. We recognize that every member of the team contributes to the success of the whole organisation. No-one is more important than anyone else, and unless we are in it together, we cant create that special experience for our guest. The Hotel: Bringing the brand back to where it all began, Virgin Hotel London-Shoreditch brings personalized hospitality to Shoreditch. Like its counterparts in the UK and US, the hotel offers the unmistakable Virgin experience, personalized hospitality, top-notch amenities, and a prime location in one of London's most vibrant neighbourhoods. Located at 45 Curtain Road the property will see a phased transformation of the 120-bedrooms and 14 Suites, as well as the hotels street-level lobby lounge and café. Guests further benefit from access to the rooftop bar, swimming pool, Marlins Mediterranean restaurant, gym, and treatment rooms that form a sophisticated private members club sanctuary run by Blue Marlin Ibiza. The Nitty-Gritty: What exactly you will be doing Maintain regular attendance in compliance with Virgin Hotels standards, as required by scheduling which will vary according to the needs of the hotel. Comply at all times with Virgin Hotels standards and regulations to encourage safe and efficient hotel operations. Attend meetings/training as required by management. Perform other duties as requested by management. Approach all encounters with guests and team members in a friendly, service-oriented manner. Teammates must at all times be attentive, friendly, helpful and courteous to all guests, managers and fellow team members. Maintain high standards of personal appearance and grooming. Always encourage a friendly and warm demeanour among finance team members. Attend and contribute to periodic meetings to maintain favourable working relationships between team members and promote good morale, productivity and efficiency. Monitor and prepare financial reports in accordance with Virgin Hotels requirements meeting various due dates. Analyse and maintain all vendor communication and correspondence including, but not limited to, reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements, etc. Monitor and ensure compliance with Virgin Hotels' approval levels, expense reporting procedures, and other policies and procedures as required. Maintain purchase order systems which include a listing of open POs for goods received yet not invoiced, filing, notification of PO discrepancies, etc. Reconciliation of food and beverage purchases. Reconciliation of receiving logs with appropriate personnel on a weekly basis. Be cognizant of rebate and payment requirements to ensure compliance. Keep the Director of Finance abreast of any unusual events and/or deviations of policies and procedures. Maximize productivity, identify problem areas, and assist in finding and implementing solutions. Monitor and ensure compliance with Virgin Hotels' standards and regulations encourage safe and efficient hotel operations. Keep the Director of Finance abreast of any unusual events and/or deviations of policies and procedures. Attend and contribute to periodic meetings to maintain favourable working relationships between team members and promote maximum morale, productivity and efficiency. What qualities are we looking for? You got skills? If you are able to perform the following, then you have come to the right place Strong organizational, analytical, verbal & written communication skills. Ability to multitask. Ability to convey information and ideas clearly. Ability to evaluate and select among alternative courses of action quickly and accurately. Show initiative in job performance, including anticipating what needs to be done before it becomes a necessity. Routinely meet deadlines. Effectiveness in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary. Ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need. Effectiveness at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests. Ability to work with and understand financial information and data, and basic arithmetic functions. Willingness to cross train in other accounting or hotel-related areas. Ability to prioritize departmental functions in order to meet due dates and deadlines. Background must-have: Current, legal and unrestricted ability to work in the UK. A high school diploma with mathematical emphasis. Experience in a hotel or related field preferred; or college courses in an associated field helpful. Knowledge of computers by operating basic applications (Windows, Microsoft Outlook, spreadsheets, etc.). Possess a working knowledge of basic office equipment. Package & Benefits Competitive salary, based on experience 28 days paid holiday per year, inclusive of public holidays with an additional day for each years service up to 33 days Additional day off for your birthday Workplace Pension Scheme Enhanced Family Friendly Policies Teammate discount on Food & Beverage Discounted Room Rates Employe Assistance Program Learning & Development opportunities Access to Virgin Family, which contains various Virgin group discounts and treats Joining a great team & being part of Virgin Hotels worldwide Virgin Hotels celebrates diversity and welcomes teammates from all backgrounds. We are proud to be an inclusive and Equal Opportunity Employer AMRT1_UKCT

Location: East London, GB

Posted Date: 4/18/2025