Administrative Affairs Agent

Administrative Affairs Agent

Job Description

• Carries out any and all kinds of processes for appointment, transfer and promotion of the personnel.
• Checks the activities performed at the affiliated units/division in relation to the personnel.
• Monitors the activities regarding recently employed or left personnel, under the responsibility of the unit/division.
• Carries out the activities in relation to personal and social rights of the personnel at her/his unit/division, during the course of the period of their service.
• Ensures that the personnel receives passes, clothing and such other social rights timely.
• Carries out activities such as writing, typing, recording, filing, reproduction, sending, distribution and archiving of all incoming and outgoing documents.
• Acts in accordance with all documents, covering the process where s/he serves, and assigning responsibility to her/him. Carries out any and all activities, performed by her/him, in accordance with the regulations prescribed in the documents. Retains any necessary records in full.
• Contributes to achievement of all targets of the process, where s/he serves, by acting in accordance with policies of the Company.
• Informs promptly the units/divisions defined in the relevant documents, about any accidents or any potential cases, which may lead to an accident, any such threats and hazards, customer complaints, which s/he has detected, witnessed or suffered, by making use of means of communication of the Company.
• Attends the trainings, organized as per national and international laws and civil aviation regulations, and assigned to her/him.
• Takes roles for carrying out corrective and preventive actions for the process, she/he is involved in; and implements any changes/amendments.
• If s/he is assigned within the knowledge and approval of her/his immediate superior, s/he contacts the institutions/authorities/producers/service providers outside the Company, and gives information to her/his immediate superior.
• Carries out and fulfills the other works to be assigned by her/his immediate supervisor in relation to her/his primary duty.

Desired Skills & Experience

• Master/Bachelor degree or at least high school graduation
• Permanent residence permit in the respective country (The Company will not provide or assist with work permits)
• The ability to cope with situations that create pressure
• Good command of English and local language(s)
• Availability to work in shifts, including overnight
• Being a team player along with having the capability to work independently when necessary
• Ability to handle multiple tasks simultaneously
• Strong oral and written communication skills
• Sense of responsibility
• Ability to make decisions accurately and effectively