City of Idaho Falls, ID
Human Resources Generalist
Job Location
Beachs Corner, ID, United States
Job Description
Salary : $52,000.00 - $72,467.20 Annually
Location : Idaho Falls, ID
Job Type: Full-Time
Job Number: 2024-0919
Department: Human Resources
Division: Human Resources
Opening Date: 09/19/2024
Closing Date: 10/10/2024 11:59 PM Mountain
General Purpose
Are you ready to make a meaningful impact in a thriving community? The City of Idaho Falls is looking for a dynamic HR professional to join our dedicated team. As an HR Generalist, you'll play a vital role in shaping the future of our workforce, driving initiatives that support our employees, and contributing to a city that values innovation, collaboration, and quality of life.
Idaho Falls is more than just a place to work-it's a place to live, grow, and thrive. Nestled in the heart of the scenic Snake River Plain, Idaho Falls offers a perfect blend of outdoor adventure, cultural experiences, and a welcoming community. Our HR department is committed to fostering a positive and supportive work environment where your skills and passion can flourish. Join us and be a part of a city that's not only growing but also leading the way in creating a vibrant future for all its residents.
Please include the following attachments:
Starting Salary Range DOE: $52,000 - $56,534.40
This position performs administrative and human resource functions in support of the human resources office. Has primary responsibility for employee onboarding and corresponding badges, access, and paperwork; HRIS data entry in coordination with payroll timing; employee personnel file creation and maintenance; HR front desk and phones; employee events planning; employee background checks; purchase orders for the HR office; employee drug testing; processing of annual step increases for employees; employee offboarding; employee FMLA administration; shared leave requests; employee service awards; verification of employment; and related work as apparent or assigned.
Essential Functions
To be successful in this position, an individual must be able to perform each essential function satisfactorily. Additional duties of a similar nature and level may also be assigned.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and Experience
Graduation from college with an Associate's/Technical degree with coursework in human resources management, business administration, public administration, employment law, general studies, or a related field.
AND
Four (4) years of progressive experience in human resources administration.
OR
An equivalent combination of education and experience.
Thorough knowledge of Applicable Federal, State, and local laws, rules, codes, and regulations related to assigned activities. Principles and practices of public human resources administration include compensation, benefits, and leave administration: research methods, data collection, and statistical analysis.
Knowledge of Operating a computer, HRIS, and other specialized software and data entry techniques; technology practices to enable efficiency and transparency in HR operations and provision of services to customers and the public. PC software, including word processing, spreadsheets, databases, and audio-visual equipment. Modern office practices, methods, procedures, and equipment. Record-keeping principles, procedures, and techniques.
Skill in Establishing, maintaining, and fostering positive and effective working relationships with those contacted in the course of work. Read, learn, interpret, apply, and explain rules, regulations, policies, and procedures. Understand the business of the City and its various operations, departments, and divisions to provide perspective on service approaches and customer needs. Encourage and facilitate a diverse and inclusive approach to all aspects of human resources. Understand and facilitate the principles of an ethical approach to all aspects of human resources. Assist with the development, implementation, and day-to-day administration of human resources policies, programs, projects, and automated systems. Provide technical information and assistance.
Ability to lead, plan, and organize work for other staff when assigned. Work confidentially with discretion, including within the Public Information Act/Privacy Act and HIPAA rules and regulations. Collect, compile, analyze, and tabulate statistical data. Maintain technical records and prepare detailed and statistical reports. Communicate effectively both orally and in writing; comprehend and use English effectively, including producing all forms of communication in a clear, concise, and understandable manner to intended audiences. Organize and prioritize various projects and multiple tasks effectively and on time; work independently with little or no direction; set priorities and meet deadlines-proficiency in Microsoft Office Outlook, Word, and Excel. Operate various modern office equipment and personal computers using standard or customized software application programs appropriate to assigned activities. Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should have knowledge of Human Resource systems, Internet software, payroll systems, and Microsoft Office/365 and create analytics from database software.
Certificates, Licenses, Registrations
PHR/SPHR or other related certificate preferred.
Work Environment
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee must frequently reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Tasks require a variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing, and seeing. Common eye, hand, and finger dexterity is required to perform essential job functions but may be accommodated. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking, and creative problem-solving. Regular travel is required while performing portions of job functions.
Work Environment The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The City of Idaho Falls offers a highly competitive benefits package including membership in the Public Employee Retirement System of Idaho, vacation, holiday, and sick leave as well as medical, dental, vision and life insurance. For further information regarding City of Idaho Falls benefits, visit the Benefits section of our web page.
Temporary jobs and part-time positions that regularly work less than 20 hours per week typically do not qualify for benefits.
Location: Beachs Corner, ID, US
Posted Date: 9/27/2024
Location : Idaho Falls, ID
Job Type: Full-Time
Job Number: 2024-0919
Department: Human Resources
Division: Human Resources
Opening Date: 09/19/2024
Closing Date: 10/10/2024 11:59 PM Mountain
General Purpose
Are you ready to make a meaningful impact in a thriving community? The City of Idaho Falls is looking for a dynamic HR professional to join our dedicated team. As an HR Generalist, you'll play a vital role in shaping the future of our workforce, driving initiatives that support our employees, and contributing to a city that values innovation, collaboration, and quality of life.
Idaho Falls is more than just a place to work-it's a place to live, grow, and thrive. Nestled in the heart of the scenic Snake River Plain, Idaho Falls offers a perfect blend of outdoor adventure, cultural experiences, and a welcoming community. Our HR department is committed to fostering a positive and supportive work environment where your skills and passion can flourish. Join us and be a part of a city that's not only growing but also leading the way in creating a vibrant future for all its residents.
Please include the following attachments:
- cover letter
- resume
Starting Salary Range DOE: $52,000 - $56,534.40
This position performs administrative and human resource functions in support of the human resources office. Has primary responsibility for employee onboarding and corresponding badges, access, and paperwork; HRIS data entry in coordination with payroll timing; employee personnel file creation and maintenance; HR front desk and phones; employee events planning; employee background checks; purchase orders for the HR office; employee drug testing; processing of annual step increases for employees; employee offboarding; employee FMLA administration; shared leave requests; employee service awards; verification of employment; and related work as apparent or assigned.
Essential Functions
To be successful in this position, an individual must be able to perform each essential function satisfactorily. Additional duties of a similar nature and level may also be assigned.
- Coordinates the day-to-day administration of assigned Human Resources functions; acts as initial HR contact; directs calls and inquiries to appropriate personnel; assists with coordinating and administering functional Human Resources areas outside of regular assignment in the absence of team members as assigned.
- Prepares and maintains a variety of records, reports and files related to specific projects and assignments; develops, prepares, and presents human resource metrics and related analysis. Gathers information and submits data for various external salary surveys. Performs verifications of employment, prepares documentation for Citizen Requests, maintains all filing and ensures that records are updated and compliant in a locked, secure location.
- Assists the Human Resources Manager with benefits administration, including retirement and deferred compensation programs, open enrollment, change reporting, communicating benefit information to employees; works directly with broker and vendors to ensure efficient processes.
- Administers FMLA and shared leave.
- Coordinates and schedules pre-employment and random drug screens for employees who hold DOT CDLs and any other employees required to take pre-employment and random drug screens. Assists CDL holders with registering with the DOT CDL Clearinghouse database.
- Assists departments in onboarding efforts by scheduling pre-employment drug testing, processing background checks, sending CDL Clearinghouse registration notifications, sending new hire orientation benefits packets, and scheduling new hire orientations.
- Assists with off-boarding processes by reviewing benefits continuation and vacation payouts or retirement benefits if applicable with terminating employees; closes out employee records; notifies benefits vendors of termination dates; coordinates with PERSI for retiring employees
- Processes employment transactions, including Personnel Action Forms such as status changes, leave records, and salary adjustments; enters new employee data in the City's payroll system and benefits system; verifies the accuracy of personnel data to ensure records are in order and prepares documents for the bi-weekly payroll.
- Tracks and notifies department directors of applicable pay increases and other required employment transactions and ensures they are accomplished within the established guidelines.
- Plans and carries out employee events such as employee picnics, pie days, blood drives, flu shot clinics, etc.
- Completes verification of employment requests.
- Performs other duties and responsibilities as assigned by the HR Director.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and Experience
Graduation from college with an Associate's/Technical degree with coursework in human resources management, business administration, public administration, employment law, general studies, or a related field.
AND
Four (4) years of progressive experience in human resources administration.
OR
An equivalent combination of education and experience.
Thorough knowledge of Applicable Federal, State, and local laws, rules, codes, and regulations related to assigned activities. Principles and practices of public human resources administration include compensation, benefits, and leave administration: research methods, data collection, and statistical analysis.
Knowledge of Operating a computer, HRIS, and other specialized software and data entry techniques; technology practices to enable efficiency and transparency in HR operations and provision of services to customers and the public. PC software, including word processing, spreadsheets, databases, and audio-visual equipment. Modern office practices, methods, procedures, and equipment. Record-keeping principles, procedures, and techniques.
Skill in Establishing, maintaining, and fostering positive and effective working relationships with those contacted in the course of work. Read, learn, interpret, apply, and explain rules, regulations, policies, and procedures. Understand the business of the City and its various operations, departments, and divisions to provide perspective on service approaches and customer needs. Encourage and facilitate a diverse and inclusive approach to all aspects of human resources. Understand and facilitate the principles of an ethical approach to all aspects of human resources. Assist with the development, implementation, and day-to-day administration of human resources policies, programs, projects, and automated systems. Provide technical information and assistance.
Ability to lead, plan, and organize work for other staff when assigned. Work confidentially with discretion, including within the Public Information Act/Privacy Act and HIPAA rules and regulations. Collect, compile, analyze, and tabulate statistical data. Maintain technical records and prepare detailed and statistical reports. Communicate effectively both orally and in writing; comprehend and use English effectively, including producing all forms of communication in a clear, concise, and understandable manner to intended audiences. Organize and prioritize various projects and multiple tasks effectively and on time; work independently with little or no direction; set priorities and meet deadlines-proficiency in Microsoft Office Outlook, Word, and Excel. Operate various modern office equipment and personal computers using standard or customized software application programs appropriate to assigned activities. Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should have knowledge of Human Resource systems, Internet software, payroll systems, and Microsoft Office/365 and create analytics from database software.
Certificates, Licenses, Registrations
PHR/SPHR or other related certificate preferred.
Work Environment
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee must frequently reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Tasks require a variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing, and seeing. Common eye, hand, and finger dexterity is required to perform essential job functions but may be accommodated. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking, and creative problem-solving. Regular travel is required while performing portions of job functions.
Work Environment The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The City of Idaho Falls offers a highly competitive benefits package including membership in the Public Employee Retirement System of Idaho, vacation, holiday, and sick leave as well as medical, dental, vision and life insurance. For further information regarding City of Idaho Falls benefits, visit the Benefits section of our web page.
Temporary jobs and part-time positions that regularly work less than 20 hours per week typically do not qualify for benefits.
Location: Beachs Corner, ID, US
Posted Date: 9/27/2024
Contact Information
| Contact | Human Resources City of Idaho Falls, ID |
|---|