Receptionist

Position Type:
Secretarial/Clerical

Date Posted:
8/21/2024

Location:
Central Office Job Title: Central Office Receptionist Wage/Hour Status: Nonexempt
Reports to: Assistant Superintendent of HR Pay Grade: Para 3 Days: 226
Dept./School: Central Office Date Revised: 08/21/2024
Primary Purpose:
Under direct supervision provide reception and clerical assistance for the efficient operation of the central administration office.
Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient keyboarding skills, word processing, and file maintenance
Effective organization, communication, and interpersonal skills
Ability to follow written instructions
Ability to operate multi-line phone system
Ability to use personal computer and software to develop spreadsheets and databases, using Word and Excel
Bilingual Preferred

Experience:
One-year clerical experience in office setting
Major Responsibilities and Duties:
Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct visitors to central administration office.
3. Assist public, staff, and students as needed.

Records, Reports, and Correspondence

1. Prepare correspondence, forms, reports, etc., for the department head and other department staff.
2. Update employee handbook based on TASB recommendations each year.
3. Compile pertinent data as needed when preparing various state and local reports.
4. Maintain physical and computerized departmental files.

Other

1. Assist with district criminal history checks with the DPS site.
2. Enter I-9 information into Attorney General website.
3. Maintain computerized files using personal computer including reports, employee roster, and mailing list.
4. Sort, distribute, or deliver mail, messages, and other documents.
5. Other duties as assigned by supervisor.

Equipment Used:
Personal computer, printer, calculator, copier, and fax machine.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress.Repetitive hand motions; prolonged use of computer.

Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Location: Cleburne, TX, US

Posted Date: 9/28/2024