Office Manager

Yardi is a global software company providing innovative property management solutions and services in every real estate market. We are focused on providing our customers with superior products and outstanding customer service. We are passionate about technology and believe work should be fulfilling and fun! We are committed to our customers, employees and the communities where we live.

We are seeking an experienced Office Manager to oversee our daily office operations and keep everything running smoothly. In this vital role, you will be the main point of contact for all office-related matters, managing resources, supporting our team and leadership, and ensuring our office stays organized, efficient, and productive.

Key Responsibilities:

• Office Operations & Maintenance: Oversee daily office operations, ensuring the office is well-maintained, organized, and equipped. Manage office supplies, inventory, and orders, ensuring optimal stock levels. Coordinate repairs, maintenance, and improvements with vendors and building management. In-office 3 days per week*.
• Administrative Support: Provide administrative support to management and other team members, including scheduling, calendar management, and meeting coordination. Manage incoming and outgoing mail, deliveries, and courier services. Handle basic bookkeeping tasks, such as processing invoices, expense reports, and receipts.
• Onboarding & Employee Support: Assist in onboarding new employees by coordinating desk setups, IT support, and orientation materials. Serve as a point of contact for employee inquiries regarding office resources. Support employee engagement initiatives, including organizing office events, celebrations, and team-building activities.
• Vendor & Contract Management: Liaise with vendors and service providers, ensuring contracts are current and services are delivered as agreed. Negotiate pricing and terms with suppliers to optimize cost-effectiveness.
• Collaborate with Leaders Across the UK, U.S., and EU: Work closely with UK leaders, managers, and departments at our HQ in the U.S. and EU on various initiatives, policies, and procedures, ensuring alignment and seamless operations across regions.
• Technology & Equipment Management: Oversee the maintenance of office technology, including computers, printers, telephones, and audiovisual equipment. Work with IT support to troubleshoot basic technical issues and manage hardware/software requirements.
• Event Planning & Coordination: Organize company events, meetings, and conferences, both on-site and off-site. Arrange logistics for catering, transportation, and accommodation when necessary.
• Budget & Expense Management: Monitor and track office-related expenses, ensuring adherence to the budget. Assist with budget forecasting for office management and operational needs. Assumes primary contact responsibility for all facilities related vendors (e.g., janitorial/cleaning, security, plumbing, construction, movers, landscaping, food/coffee-service distributors, and office suppliers) and contract negotiation. Administers and maintains building security access systems and manages a recall protocol for responding to routine, non-routine, and emergency issues.

What you need to have

• Four-year college degree with experience commensurate with job requirements
• Four plus (4+) years Office Management experience at Small to large, multi-locations in a corporate environment
• Experience working with multiple vendors and managing cross functional teams
• Experience building and managing teams and designing and implementing effective processes and procedures

REQUIRED SKILLS/ABILITIES

• Excellent organizational and leadership skills
• Excellent verbal and written skills
• Good analytical/critical thinking
• Ability to comprehend, analyze, and interpret the most complex business documents
• High responsiveness with proven client-centered commitment and focus
• Enthusiastic can-do attitude with an ability to marshal buy-in from others to promote positive change while working in a highly team-oriented environment
• Proven ability to meet critical deadlines and prioritize multiple tasks in a fast-paced environment
• Proficiency in MS Office Suite, Word, Excel, and Outlook

What you get as a Yardi Employee

• A great place to work with fantastic people
• Competitive compensation
• Comprehensive benefits – Medical/dental, paid time off, sick time, paid holidays, profit sharing, life insurance, and more!

At Yardi, we’ve created a team of over 9,000 employees in over 40 locations around the globe dedicated to making great real estate software products and fostering a collaborative work environment. Yardi is a place where people with a wide variety of cultural and life experiences come together to make a difference. Our corporate culture stresses integrity, respect, trust, responsibility, and fun! Come join our growing team!

All submissions for open positions should be received through Yardi’s applicant portal, accessed from Yardi’s corporate website.

EOE/Race/Gender/Disability/Vets