Fresh Partners Talent Agency
Agent's Assistant & EA to MD
Job Location
Job Description
To support the Managing Director:
· Providing a comprehensive PA service to Managing Director including answering the phone, diary management, email management, arranging meetings, booking travel and accommodation
· Co-ordinate effective flows of communication between the entire Fresh Partners team, external partners and clients
· Prepare agendas for weekly team meetings, take minutes, and ensure that issues raised with the appropriate action follow up
· Identify from correspondence and telephone messages which issues can be dealt with immediately and allocate tasks as appropriately, without referring to the Managing Director
· Monitor administration systems to ensure that the processes and practices are effectively supporting the Managing Director
· Relationship building with both talent and brand partners
· Coordinate social media for business instagram
· General secretarial / admin duties and replying to emails
· Book and arrange couriers when required
· Complete all gifting when requested.
· Researching and keeping an in-depth and up-to-date knowledge of the industry area
Specification
· Be available outside of normal work hours to ensure smooth diary management and problem solve any issues
· Ability to think quickly and to produce results.
· Be able to work closely with MD and Head of department.
To support the Talent Agents:
· Client diary and logistics management across a range of bookings (broadcast, shoots, live events etc) and a wide range of clients
· Assisting in fulfilment of brand partnerships
· Attend events and shoots with clients whilst also representing the business
· Working with Talent Agents to prepare detailed pitch decks
· Managing day to day logistics, keeping track of important diary dates for both Talent and the business
Knowledge, Skills, and Abilities
· Minimum of 1 year working within a talent management or PR agency is essential
· Minimum of 2 years working as a PA or EA / equivalent
· Experience of working in a fast passed environment
· Excellent oral and written communication skills
· Highly organised and strong attention to detail
· Must be able to work quickly and think on your feet
· An ability to remain calm under pressure and demonstrate tact and diplomacy in a crisis
· Ability to prioritise when workload gets busy
· Ability to work collaboratively with a team
· A good understanding of social media and how to leverage and use the platforms
Type of person
· Ambition, passion and hunger to work in talent management
· Awareness of the talent landscape
· Extensive understanding of social media
· High levels of energy and motivation – a positive and proactive approach is essential
· Ability to thrive in demanding and fast paced environment
· You should have a good understanding of how to work with a wide variety of people
· Ability to create organisation and structure for yourself
· Has a can do attitude and a willingness to support the team wherever help is needed
Location: London, GB
Posted Date: 10/8/2024
Contact Information
Contact | Human Resources Fresh Partners Talent Agency |
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