Parttime Administrative Assistant

Are you looking for a flexible, part-time administrative role? We have an exciting opportunity for a Facilities & HR Admin Assistant to join a friendly team temporarily, supporting through a busy period until Christmas. This is a varied role with responsibilities across facilities management, HR administration, and general office support.

Temporary Facilities & HR Admin Assistant (Part-Time)

Location: Guildford and surrounding towns (for weekly visits)

Contract Type: Temporary (Now until Christmas)

Working Hours: Part-time, 3 days a week (Flexible on days/times)

Salary: £12.73 per hour

You'll need to be a car driver or owner, as the role involves weekly trips to our client's local offices for facilities checks.

Key Responsibilities:

Facilities:

• Conducting weekly fire safety checks
• Monitoring office supplies, including refreshments, stationery, and stamps
• Checking reported issues, such as repairs or broken equipment, and coordinating necessary actions

HR Administration:

• Managing the shared HR mailbox and responding to queries
• Processing expressions of interest from potential volunteers
• Updating the HR database with staff and volunteer records
• Requesting and following up on references for new staff/volunteers
• Issuing starter paperwork to new joiners
• Handling recruitment-related queries from staff and volunteers

General Admin:

• Assisting the Executive Assistant with the preparation of paperwork for board meetings and the AGM
• Supporting training administration tasks, including processing training records and booking courses

About You:

• Strong organisational skills and attention to detail

Confident in using databases with proficiency in Microsoft Office (Outlook, Word, Excel)

• Ability to manage multiple tasks and meet deadlines
• Excellent communication and interpersonal skills

On Offer:

A flexible working schedule (Across 3 days per week)

A supportive and friendly team environment

Please apply today for a swift response. All applications will be responded to.