Temp Receptionist/Admin Support Assistant

Overview Our client in the fuel supply industry is seeking a Temp Receptionist/Admin Support Assistant to join their team. Minimum Requirements Grade 12/Matric Admin Qualification/similar Previous experience is essential Knowledge of administrative and clerical procedures Computer literate with relevant software applications – Microsoft Word, Excel, Outlook, and Switchboard. Knowledge of customer service principles and practices Job Responsibilities Answer telephone, screen, and direct calls- take and relay messages professionally (via email or telephonically) Ensure reception is always covered/attended during office hours excluding lunch hour Greet persons entering the organization and direct them to the correct destination Arrange for teas and coffees for visitors on arrival Provide information to callers and deal with queries from the public/customers Ensure knowledge of staff movements in and out of the organization Tidy and maintain the reception area Courier control – delivery, receiving, and document control Receive and sort mail and deliveries Manage and maintain car rental bookings. Responsible for Creating POs on Sage Evolution – update information on shared folder and ensure Finance Department receives documentation Prepare letters and documents as requested Assist with planning and co-ordinating boardroom bookings on the calendar, catering, and other functions as requested from time to time Assisting Exec PA with office-housekeeping products. Receive at reception. Responsible for stationery order and stationery stock control (monthly) and water order for office (Weekly) Telephone management system YAXXA – request update of relevant information on the system as required Manage weekly car-wash person, schedule vehicles for cleaning and provide finance with payment schedule. General administrative and clerical support as required Key Competencies / Skills Verbal and written communication skills Professional, friendly telephone skills Reliability, Honesty, and Energetic Professional personal presentation Customer service orientated Information management for filing Office administration skills Organising and planning skills Attention to detail Initiative Stress tolerance

Location: East London, ZA

Posted Date: 11/1/2024