Office Manager

Introducing TEMBO

TEMBO is a specialist agency that serves the events industry by finding and fostering premium talent in event marketing and content production. Alongside our core services, we offer training and consultancy to ensure success for our clients. Our office is a dynamic environment where teamwork and innovation thrive, and we're looking for an exceptional Office Manager to join us and help drive our growth.

Job Purpose:

The Office Manager plays a vital role in ensuring the smooth functioning of our office and supporting our company's continued growth. You will be responsible for managing both administrative and financial systems and processes, creating a welcoming, organised, and efficient office environment. This role supports the team in their day-to-day activities and helps to foster a strong, positive team culture.

Reporting directly to the Financial Controller and the CEO, you will handle a variety of tasks, from office management to assisting with basic financial functions. Strong organisational, communication, and people skills, alongside excellent attention to detail, are essential.

TEMBO Core Values:

· Putting people first

· Being adaptable

· Striving for knowledge

· Working collaboratively

· Delivering excellence

Key Responsibilities:

· Manage daily office operations to ensure an efficient workflow

· Maintain office equipment and manage office supplies, including snacks

· Support the Financial Controller with operational tasks

· Prepare contracts, booking forms, and order forms

· Provide PA support to the CEO and selected external consultants

· Assist with recruitment and onboarding processes

· Coordinate team-building activities and TEMBO events

· Handle IT tasks for new starter inductions and leavers' processes

· Reserve meeting rooms and organise company meetings

· Greet clients and visitors upon arrival, ensuring a welcoming atmosphere

· Answer office phones, direct calls, and take messages

· Manage incoming and outgoing post

· Organise physical and digital filing systems

· Support basic financial tasks, including invoice processing (experience with QuickBooks is a plus)

Desired Skills & Experience:

· Excellent organisational and multitasking abilities

· Strong IT proficiency (Microsoft Office Suite)

· Previous experience in office management or administration

· Excellent written and verbal communication skills

· Problem-solving mindset with strong time management skills

· High attention to detail and accuracy

· Friendly, approachable, and positive demeanour

· Discrete with the ability to handle confidential information

· Team player with the ability to work collaboratively

· Willing to take on new responsibilities and undergo relevant training

Essential Qualifications:

· GCSE English (A-C grade)

· GCSE Maths (A-C grade)

· Experience with office management software or bookkeeping software (QuickBooks knowledge is a plus)

Working Environment:

This is an office-based role located in Vauxhall. Working hours are Monday - Friday, 09:00 - 17:30, for a total of 37.5 hours per week. You will receive 20 days of holiday per year, plus statutory bank holidays, with an additional day off on your birthday.

Benefits:

· Contributory Pension Scheme

· Office snacks

· Bicycle storage

Salary:

£33k (pro rata) + £2k bonus