Billing Specialist

This job is with Kennedys, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Kennedys is seeking a full-time Billing Specialist to join our US Finance team. This role will be based out of our Basking Ridge, New Jersey office. This is an exceptional opportunity to join a growing, competitive law firm with a diversified global practice.

Team

Kennedys' is looking for a full-time Billing Specialist to join our US Finance team. The Legal Biller will be responsible for supporting the billing function through preparation of client invoices, maintaining various clients details, addressing attorney and client requests, and handling special projects when required.

Kennedys' US Finance team supports the US offices by producing timely and accurate financial and management information. It also provides reporting solutions and operational support to maintain the high standard of service offered to the firm's internal and external clients.

Our US Finance team is headquartered in Basking Ridge, New Jersey, and this position will be based out of our Basking Ridge office on a hybrid schedule.

Key Responsibilities

• Generate and review preliminary bills for assigned partners at the beginning of each month. Monitor unbilled time and disbursements for assigned matters to ensure prompt billing.
• Work closely with partners, legal and support staff to resolve any issues and ensure bills are accurate and complete.
• Prepare electronic invoices in LEDES, submit electronic invoices to clients via their designated electronic billing platform, and/or email/PDF bills to clients.
• Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise.
• Establish working relationship with adjusters, e-billing site vendors; make certain all timekeepers, matters, and rates are up to date on the sites.
• Generate billing reports. Draft, finalize and post bills.
• Perform time/cost transfers, write-offs, and adjustments.
• Provide assistance to Collection team members, partners, and clients regarding outstanding and/or short paid invoices.
• Analyze billing materials for compliance with client guidelines, fee arrangements, discounts, rate agreements, and firm policies.
• Communicate with the Financial Operations Database team, to ensure the account system reflects complete and up-to-date billing information in line with current client guidelines.
• Respond to all queries and requests in a timely and efficient manner, referring complex and contentious issues to the Assistant Billing Manager.
• Monitor unbilled time and disbursements for assigned matters to ensure prompt billing.
• Ensure any edits are processed and permanently changed in Elite.

Required Experience

• Previous legal billing and e-Billing experience.
• Strong Proficiency in MS Excel.
• Experience working with clients, vendors and/or customers.
• Strong attention to detail.
• Ability to multitask, work under pressure, handle interruptions while maintaining flexibility in work assignment.
• Experience with basic Accounting functions, including Accounts Receivable.
• Knowledge of Elite Legal Billing System preferred.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*Where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.