Branch Operations Administrator

The suitable candidates main responsibilities and duties include, but are not limited to, the following: PROCUREMENT Logistical procurement, storage and stock control measures are in line with company policy (Proc 8.15) and can support the immediate needs of our business operations. Obtaining Quotes & Submission of requisitions in respect of Assets, consumables, repairs and maintenance in general, stationary, uniform, training and all other necessary service or equipment. Obtain Purchase orders in respect to requisitions submitted. Management and control of uniforms including stocktaking. Submit Customer Claim report each Thursday before 12:00. Staff purchases for damage to company assets. ASSET CONTROL Maintaining stock registers of all assets Ensure equipment is sent for repairs and returned to site timeously. Complete asset disposals and transfers as and when necessary. CLIENTS/FILES AND REPORTS Permanent and Ad Hoc contracts including All quotes for services, submitting to WFM/PRP Coordinator for attendance and loading it month end for invoicing. Maintaining existing client files, ensure all relevant documents are filed in respective client files and files are kept up to date. Create files for new clients must be done upon start of new client contract. Removal and archiving of terminated client files must be done according to ISO standards. Recording of minutes of branch and/or client meetings, when required. Submit Client Visit Report as directed by HQ, by the 15th and 30th of each month. Maintaining all Fixed Staff files Drafting and compiling monthly Manco report/ checking Income statement and GL reports Vehicle files and all other Admin files kept up to date NON-CONFORMANCE REGISTER Ensure non-conformances for major incidents, accidents and client complaints are created. Submit non-conformances to responsible managers, to action. Follow up and ensure close out of non-conformances. You are responsible to make sure all safety signage is displayed as per regulations. That safety drills are conducted regularly. That all necessary staff have safety training as is required for operations. Compile complete safety files for sites and revise files together with Area Managers. Keep signed register of completed site files that have been handed over to Area Managers. Ensure monthly toolbox talk and safety flashes is sent to Area Managers to action. IOD Obtain completed WCL documents revise and correct, if necessary, complete further required documents (Travel report etc.) and submit to responsible parties. Ensure to confirm registration of claim. Regularly follow-up on progression of claim, first medical report, final medical report resumption report etc. Ensure all documents related to claim are submitted from WCL to Resumption report. Remember to confirm IOD sick leave with payroll administrator. Capture all IODs on DMS GENERAL As Branch Operations Administrator you must ensure the efficient running of your office and all equipment under your control. Ensure that the office is always neat and clean and that all filling is done. Report directly to the Branch Manager and thus will be required to do general duties not prescribed above, which the Managers may require. Preferred qualifications/attributes/skills: Grade 12 or equivalent qualification; Attention to details; Computer literate; Able to work under pressure; Experience in office administration and contract management; Sound communication skills verbal and in writing; Fully Bilingual.

Location: Witbank, ZA

Posted Date: 11/9/2024