Procurement Admin Officer

Our client, in the wine industry , is looking for a Procurement Officer to join their team based in the Stellenbosch area as soon as possible. This role is ideal for an organized, detail-oriented individual who can assist the procurement department with day-to-day operations, ensuring smooth and efficient procurement processes. The successful candidate will play a key role in supporting the procurement team by managing administrative tasks, processing orders, coordinating with vendors, and assisting in various procurement-related activities. Key Responsibilities: Provide comprehensive administrative support to the procurement team, including scheduling meetings, managing calendars, and preparing necessary documentation. Follow up on Corrective Action Requests (CARs) from both internal teams and suppliers, ensuring timely resolution and tracking. Assist in the preparation and processing of purchase orders , ensuring all details (pricing, quantities, and delivery dates) are accurate and up-to-date. Ensure that all orders are processed promptly to avoid delays in production or operations. Maintain and update vendor databases , ensuring accurate and current contact and contract details. Assist in vendor communication, helping to resolve any issues related to order fulfillment or supplier performance. Support the procurement team in evaluating vendor performance based on agreed metrics (on-time delivery, quality, pricing). Ensure all procurement documentation (e.g., contracts, purchase orders, supplier quotes, downtime/f-codes, claims, delivery notes) is accurately filed and maintained, both digitally and physically. Track and manage claims and any discrepancies related to deliveries or purchase orders. Assist in monitoring inventory levels to ensure stock levels remain in line with operational needs. Coordinate with suppliers to ensure timely replenishment of stock and proactively address any inventory issues. Prepare and distribute regular procurement reports , including spend analysis and supplier performance metrics , to assist with decision-making and process improvements. Ensure that all procurement activities comply with company policies and relevant industry regulations and standards. Assist in preparing and reviewing compliance documentation as necessary. Provide administrative assistance on procurement-related projects and initiatives, as needed, to improve procurement processes or implement new strategies. Qualifications and Experience Requirements: Minimum of 3 years of experience in an administrative role, preferably within a procurement or supply chain environment. And within FMCG. Grade 12 (Matric) or equivalent qualification is required. Additional qualifications in business administration , procurement , or a related field are a plus. Key Skills & Competencies: Organizational Skills: Strong organizational and time management abilities, with the capacity to handle multiple tasks and meet deadlines. Communication: Excellent verbal and written communication skills, with the ability to interact effectively with internal teams and external vendors. Microsoft Office: Proficiency in Microsoft Word , Excel , and Outlook . ERP Systems: Experience working with ERP systems , particularly SAGE X3 , is highly preferred. Attention to Detail: Strong attention to detail, ensuring all procurement activities are accurate and compliant with standards. Teamwork & Independence: Ability to work independently and as part of a team to meet objectives and support the procurement function. Procurement Tools: Familiarity with procurement software and tools is an advantage. Experience: Minimum 3 years of experience in an administrative role, preferably within procurement , supply chain , or FMCG environments. Prior exposure to procurement processes, order management, or vendor coordination is a plus. The position is based in office in the Stellenbosch area and is a permanent full time position. Location: Stellenbosch. Salary: R12 000-R15 000 CTC per month (depending on experience), negotiable. Starting date: As soon as possible. Please apply online if you meet the above-mentioned requirements. Please assume that your application was unsuccessful If you have not been contacted within 4 weeks.

Location: Cape Winelands, ZA

Posted Date: 11/16/2024