Executive Assistant / Office Administrator

REQUIREMENTS Matric, relevant qualification advantageous 4 years of experience in an office admin role Strong attention to detail Able to multi-task and handle multiple projects that run concurrently to completion Excellent telephone email/etiquette. Be thoroughly organised and able to follow through with tasks to completion Be proactive and solution driven Ability to work independently and as part of a team. Positive cheerful demeanour DUTIES Manage Reception Area Switchboard taking messages if staff is unavailable Welcome guest- offer something to drink Manage Office Supplies, Printer, Stationery, Groceries (weekly order) Office equipment (laptops, mouse, monitors, headsets Travel and Accommodation / Build relationship with travel support company Be the first point of call and know what travel is being booked Staff events: Assist with booking and co-ordination of all staff and incentive functions Payment of invoices, make sure invoices are sent to accounts payable and paid on time Assist accounts with invoice queries/ Invoice following ups Recon of bank statements / Expense claims (collate slips add expense to spread sheet) Follow up on discrepancies/queries on statements Ensure duties are completed daily and office hours are kept to Coordinate with Sales/Marketing assistance Maintain a neat and orderly space and keep it under lock and key Maintain Birthday list and communicate wishes with the team Assist with People related functions, anniversaries, year-end functions etc. Staff Onboarding Assist HR to prepare induction packs for new starters (list of material required) Assist with food and drink arrangements during induction week IT equipment Procurement Understand payment terms and communicate payments terms Support MD: Assist with ad hoc tasks and requests Salary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

Location: Cape Town City Centre, ZA

Posted Date: 11/16/2024