Executive Assistant

Purpose of the Role: Provide a Secretarial / Administrative support to the Chief Executive Officer of the organization. Role: Executive Assistant Location : Cape Town - Western Cape Qualification: Grade 12 Diploma/ degree in Legal Secretary/ Paralegal Min 5 year related experience Competencies: Advanced - Microsoft Office Office practice Imports processing Skills: Strong administrative skills Leadership and management skills Excellent organisational skills Good verbal and written skills ( English & Afrikaans) Ability to act decisively and urgently High level of emotional intelligence and interpersonal skills Ability to establish and develop well aligned supportive teams Advanced Business acumen and entrepreneurial aptitude. Strong problem solving skills Exceptional attention to detail Role & Responsibilities Administrative Support : Provide the full range of Administrative support including but not limited to. Management of purchasing authorisation process from submission of POR;s to handover of signed invoices for payment. Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees Arrangement for and management of Forex linked to international travel. Ad hoc personal bookings and searches for the CEO, and Act as aa support / participate in the development and implementation of administrative standards, policies and practices for the organisation. Secretarial Support: Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follows up on the status of assignments. Receive, screen and direct incoming calls, visitors, mail and email. Maintain files, records, calendars, and diaries. Control filing linked to and access to contracts / SLA's for customers, property, property plans and so. Co-ordinates meetings, inclusive of board operations, submission of reports to shareholders and arranging of catering for board meetings. Minute taking where required, as well as requesting agendas and minutes for upcoming meetings, and Manage CEO Expense Claims. Manage Insurance Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management claims. Manage all insurance and arrange for marine/ transit cover where necessary. Imports and E Forex Management: Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex In conjunction with Finance determine cashflow for large purchases, obtain authorization and book FEC in line with forecasted dates and Balance transactions with bank statements bi-weekly. Event Planning: Arrange and manage all aspects linked to large scale internal and external events,, including but not limited to company Indabas. Self- Development and Growth: Realistic assessment of own strengths and development areas and undertake actions to address weakness.

Location: Cape Town City Centre, ZA

Posted Date: 11/17/2024