Stewardship and Donor Event Coordinator

Job Posting Title:

Stewardship and Donor Event Coordinator

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Hiring Department:

Education - Office of the Dean

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through LinkedIn Learning, professional conference opportunities, expansive employee discount program including athletic tickets. Free access to UT Austin's libraries and museums with staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Stewardship and Donor Event Coordinator will work with the director of development initiatives and operations to support the implementation and execution of the fundraising, development and advancement goals and initiatives of the College of Education.

Responsibilities

Stewardship Event Support:

• Provide and oversee logistical support for small and large-scale development events, including planning, execution, communication, vendor relations, and bookkeeping tasks for events to cultivate donor interest in the College of Education. Events may include regional donor engagements, stewardship and alumni receptions, and personalized donor events.
• Coordinate invitation lists, track RSVPs, and manage event engagement data in VIP.
• Support the planning and event logistics for Advisory Council meetings and activities.
• Collaborate with director and CoE event planner on joint college and development events as assigned.

Writing and Correspondence:

• Draft, edit and review donor stewardship communication such as individualized impact reports, gift anniversary stewardship pieces, and other materials that showcase the impact of donor contributions.
• Prepare briefings for college leadership for development events and donor engagement activities.

Projects-Based Development Work:

• As a member of the advancement services team, work on assigned projects to support CoE development endeavors, including but not limited to the annual endowment impact report project, stewardship plaques, as well as tasks and projects in support of development, fundraising and external relations priorities.
• Work with CoE director of development and campaign operations to support the preparation, editing and organizing of materials for the annual endowment impact report.

Other Support:

• Provide back-up to both development associate and director. (i.e. gift processing and correspondence, vendor payments).

Required Qualifications

• Bachelor's Degree
• At least three years of experience in development work or in a related field
• Strong organization skills with an emphasis on accuracy and attention to detail
• Excellent written and oral communication skills
• Experience working with vendors and event planning
• Strong judgement and initiative
• Self-starter that works well as part of a team, effective at prioritizing multiple tasks and initiatives and demonstrates problem-solving and critical thinking skills
• High degree of proficiency in databases and computer applications including Excel, Adobe Acrobat, PowerPoint, Outlook and Word

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Four years of experience in development work or in a related field
• Experience with UT databases such as VIP
• Experience composing, writing and editing correspondence, publications and presentations

Salary Range

$55,000 + depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Location: Bee Cave, TX, US

Posted Date: 11/17/2024