Senior Loan Administrator

Job Purpose:

A contract role combining loans administration and MRPA (master risk participation agreements) processing activities as well as process design/enhancements, process flow maps preparation along with training delivery to other staff.

Processing activities:

To support Corporate Banking and Private Banking (CIB/PB) loans processing, for all bilateral and syndicated loans processing activities (drawdown, rollover, repayment, interest and fee payments), whilst adhering to the required segregation of duties and verification controls that are in place within the department at all times, and updated as required. Also, assume responsibility for the interactions with external parties relevant to the loans administration.

Process design/enhancements

• Establish a process for the management and accurate recording and reporting of MRPAs and appropriate control framework around this
• Support the roll out of the Bank’s Islamic finance proposition ensuring systems and processes are in place
• Work with stakeholders and the IT department to work on establishing MRPAs as a product in the Bank’s systems
• Put in place detailed SoPs (Standard Operating Procedures)
• Understand the loans processing process, identify process weakness and suggest improvements based on previous experience
• Deliver training to the offshore team and gradually handover the activities to an offshore team relieving pressure on the Credit Administration and the CIB departments

Daily processing activities

• Check Loan documentation and associated payments, processing of new loans and re-sets.
• Review documentation including facility agreements, credit approvals, legal sign-offs to facilitate proper execution of the deals.
• Monitor the drawdown instructions received from customers or agent banks for completeness and accuracy.
• Ensure collaterals and conditions precedents are in place prior to authorising loans draw down.
• Prepare the ‘Loans Handover File’ which is used to provide the execution instructions to the Loans Processing Team at GSO.
• Monitoring and timely processing of all transactions within the approved SLA’s and tight deadlines as dictated by agent banks.
• Liaising with the internal stakeholders, facility agents and Payments team to ensure smooth execution of the different processes.
• Liaison with EAB local Branch & Credit Department to clarify points specific to pre-assigned Loan Agreements
• Ensure Conditions Precedent relating to new Drawdowns are met. Process rollovers, new advances and repayments for syndicated and bilateral lending in accordance with the agent bank or customer request.
• Update credit lines/collateral details once all the relevant documentation have been received.
• Ensure proper record and safe keeping of loan related documents.
• Update and maintain customer records which include account set-up and fees/charges.
• Monitor receipt and follow up non-receipt of principal instalments, interest and fees booking under syndicated and bilateral loans.
• Coordinate loans risk participations between the two entities of EAB (plc & SA)
• Resolve issues as they arise independently and conduct investigations within agreed service level agreements to ensure task completion in time and avoid any potential financial or reputational risks to the Bank. Approach relationship directors for issues related to commercial aspects.
• Support the business lines for loan sell-down upon request. Coordinate closings and settlements of secondary market loans transactions with Agents, Counterparties, Legal and GSO.
• Maintain high level of communication with internal and external stakeholders.
• Ensure that all Islamic loan transactions are processed in a Shariah compliant manner under Murabaha, Ijara, …etc structures.
• Contribute to the maintenance of up to date Loans SOPs along with the relevant stakeholders in EAB.
• Maintain records of drawdowns, drawn and undrawn commitments, collaterals, MRPA

Required Experience

• At least 3-5 years of experience in the banking industry in Loan Admin/ Middle Office operations.
• Loans documentation review to retrieve operational information from facility agreement and other relevant documents.
• Experience in Islamic Financing (Murabaha, Ijara, etc) is an advantage.

Competencies Required

• Diploma or Bachelor Degree holder
• Strong interpersonal and communication skills and the ability to liaise and collaborate with other departments
• Self-motivated and willingness to learn
• Team player who is flexible with job duties as there will be covering of duties for colleagues