Office Coordinator (Part-Time)

We are seeking a motivated and experienced Office Coordinator to join our client's London-based practice. The practice is a small team spread across a London and Essex office set with a strong history of working on single-dwelling, housing and conversion projects. They pride themselves on providing excellent customer service with a personal touch to ensure the client relationship is as natural as possible. They are now looking to acquire the services of an Office Coordinator to join their team on a part-time basis, working 3 days a week to support the team, perform general administration tasks, a bit of bookkeeping, managing lead enquires on Hubspot, answering calls and doing occasional business development.

The Role

• To complete general administrative tasks and secretarial duties within the office.
• To perform bookkeeping, credit control and invoicing when needed (the company does use a finance company).
• Creating leads and enquiries on HubSpot.
• Answering any incoming calls.
• Maintaining Excel spreadsheets.
• Performing administrative tasks for Party Wall Surveying when needed,
• Creating draft fee proposals when needed.
• Dealing with the accountant for HR needs and expenses.
• Communicating with clients and consultants.
• Obtaining quotations from engineers, consultants and Build Control Body.
• Using Asna to manage all administrative work.
• Doing occasional cold calling and emailing to new businesses to introduce the company.
• Managing social media and marketing occasionally.

The Candidate

• Looking for a part-time role.
• Having previous experience working in an administrative role within the architecture/Construction industry is essential.
• Previous experience using a CRM, ideally Hubspot.
• Good Microsoft Office skills including basic Excel.
• Previous experience using Xero or similar with some experience doing bookkeeping.
• Comfortable speaking on the phone.

If you’re interested in the role then please apply or send your CV with your location, salary and notice period, jobs@whitespacerecruitment.co.uk. You can also message me on LinkedIn, www.linkedin.com/in/daisyflower