EXECUTIVE ASSISTANT

Minimum requirements: Grade 12 Relevant Degree/Diploma Minimum 5 years' experience Responsibilities: Management of purchasing authorisation process from submission of PORs to handover of signed invoices for payment Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees Arrangement for and management of Forex linked to international travel Ad hoc personal bookings and searches for the CEO Act as a support / participate in the development and implementation of administrative standards, policies and practices for the organisation Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follows up on the status of assignments Receive, screen and direct incoming calls, visitors, mail and email Maintain files, records, calendars and diaries Control filing linked to and access to contracts / SLAs for customers, property, property plans etc. Co-ordinates meetings, submission of reports to shareholders and arranging of catering for board meetings Prepare draft presentations for meetings for CEO Minute taking where required, as well as requesting agendas and minutes for upcoming meetings Manage CEO Expense Claims Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management of claims Manage all insurance; and arrange for marine / transit cover where necessary Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex in conjunction with Finance determine cashflow for large purchases obtain authorization and book FEC in line with forecasted dates Balance transactions with bank statements bi-weekly Arrange and manage all aspects linked to large scale internal and external events, including but not limited to company Indabas Consultant: Lisa Dietrich - Dante Personnel Cape Town

Location: Cape Town Region, ZA

Posted Date: 11/21/2024