Executive Assistant to SVP

Location: Hemel Hempstead (This is an office-based role where the candidate is required to be in the office 5 days per week)

Working Hours: Monday – Friday 09:00 – 17:30; 1 hour for lunch. Total working hours: 37.5 hours

Company operates Flexible Working Times; arrive anytime from 8:30 – 10:00 and finish any time after 16:00

Salary: Competitive Salary

Start Date: As soon as possible

About L.D. Collins:

L.D. Collins is a leading global pharmaceutical company undergoing rapid growth. Its strength is built on a unique multi-million-pound pioneering product called Cyclogest which is endorsed work-wide by leading clinicians in the field of infertility.

Cyclogest is used to treat women around the world and is currently marketed in over 60 countries, and its global footprint is growing each year. Cyclogest is the ‘Gold Standard’ treatment and is the drug of choice for doctors, assisting millions of patients around the world. In recent years, LD Collins has:

• Achieved double digit growth year on year.

• Doubled its turnover in the last 5 years

• Invested in a multi-million-pound clinical trial to help make fertility treatment available worldwide.

• Hosted international medical and commercial meeting around the world.

Our state-of-the-art corporate headquarters in Hertfordshire fosters a highly professional, dynamic team culture. We are proud to announce L.D. Collins was independently awarded “Great Place to Work” with integrity scoring 96%, leadership behviour score of 97% and team work 100%. L.D Collins has recently been accredited one of the ‘UKs Best Workplaces for Development 2024’. This is a testament to L.D Collins’ commitment to the development and care of its team.

The Role:

Responsibilities will Include:

- Working closely with the Senior Vice President to support his day-day work.

- Manage SVPs diary including scheduling both internal and external meetings.

- Handle highly confidential & sensitive information on behalf of the Senior Vice President with discretion & trust.

- Help plan and manage the company’s yearly Global Management Meeting abroad.

- Work with the SVP to plan and manage the company’s annual team international conference.

- Manage travel requirements such as booking hotels and flights

- Help manage office systems in liaison with the IT department.

- General administration tasks as required by the SVP.

- Assist with the preparation of presentations, attending meetings, drafting agendas and minutes.

- As needed organise refreshments/lunches and team hospitality events such as Company BBQs

- Organising and managing team days out.

- To help with collation of raw data from internal and external sources and production into appropriate formats e.g. spreadsheets, reports.

- Support with Social Media presence such as updating LinkedIn, Instagram and the company website including tracking SEO reports

- Assist with monthly forecasting

- Assist with any corporate video generation in collaboration with the marketing department.

- - Collaborate with the SVP to enhance the corporate image through participation in national business award applications.

- Manage bookings for weekly team sports events.

Requirements:

- Ideally a graduate or at a minimum educated to A-level.

- High self-motivated with the ability to work autonomously.

- Problem solving and action orientated

- Must have a positive go get attitude

- Ability to work under pressure and meet deadlines.

- Strong IT skills, with high level of proficiency in Office applications

- Flexibility and ability to think outside the box.

- Highly organised with the ability to prioritise work.

- Meticulous attention to detail.

- Strong administrative skills and ability to communicate clearly and confidently.

- Excellent interpersonal and communication skills, must be confident, easy going and a team player.

- Above all, you must be a fun loving highly driven person

Benefits:

- 31 days’ holiday including statutory holidays, plus birthday

- Health insurance

- Company mobile and laptop

- Contributory pension scheme

- Opportunity to take ownership for your work and to make an invaluable contribution

- Opportunity to develop and excel your career within a company which is rapidly expanding

- Support and cooperation from a close-knit team in brand new modern offices

- Opportunity to attend major international conferences

- International travel

- Be part of a dynamic fun-loving team