Personal Assistant

Our client is looking for an experienced Personal Assistant to support the CEO of a leading environmental solutions and resource management company. The ideal candidate will be highly organized, proactive, and able to manage a fast-paced work environment. This role requires exceptional communication and organizational skills to handle complex schedules, coordinate high-level meetings, and support the CEO in driving the company's mission to promote sustainable resource management and environmental responsibility. Responsibilities: Serve as a Personal Assistant to the CEO and carry out duties effectively and in the best interests of the Company. Diary management. Coordination of travel arrangements both local and international as well as for all international travellers who visit SA. Typing, filing and administration. Coordination of events for Veolia Services Southern Africa. Make all business trip arrangements for CEO/Directors/HR, i.e. appointments, hotels, flights, etc. on a computerised online system, drawing up the Itinerary. Make all business trip arrangements for visiting dignitaries travelling to SA. In the CEO's absence from the office, ensure calls are transferred to and handled by other responsible members of staff. Screen all CEOs telephone calls, and make calls for him. Make appointments with customers/potential customers within South Africa with whom the CEO wishes to meet. Arrange all internal meetings as required by the CEO and take minutes where necessary. Coordinate presentations, minutes and agendas for all Senior/Executive Management meetings. Liaise with members of staff and external parties wishing to set up appointments with CEO. Arrange itineraries for CEOs overseas visitors and organise, when required, lunches in the Boardroom or at outside venues. Type correspondence, monthly schedules and graphs, monthly GM reports and any other information/documentation required by CEO. Take accurate minutes of meetings and distribute. Maintain a filing system for the CEO. Manage leave of Management Team. Create travel profiles on KDS platform. Management of CEOs calendar if required. Lead and assist with the Social Committee duties. Coordination of special events and communication as & when required. Assist and set up Team Building events. Assist with arranging the annual Senior Managers Conference. Generate Purchase Requisitions and Purchase Orders on LATIS software package. Serve on the H&S Committee if applicable based on location. Financial recons of travel / expenses etc. Place monthly tea and coffee order for relevant offices. Perform any other duties required by the CEO. Key Skills: Excellent organizational and time-management abilities, with a strong focus on detail and accuracy. Strong verbal and written communication skills, able to interact professionally with various stakeholders. Proactive and resourceful, with the ability to anticipate the CEOs needs and act independently. High level of discretion and integrity, capable of handling confidential information. Strong problem-solving skills and the ability to work under pressure. Qualifications: Grade 12, plus Post Matric Secretarial Certificate or Senior Secretarial Certificate or assessed equivalent competence. 5-8 years' experience as a Senior/Executive Secretary in a similar environment. Computer Literate in the relevant Software (Google Suit, Relevant ERP, Docusign etc.). Working knowledge of statutory requirements as far as the company registration etc. General business experience in the marketing/finance/procurement fields are advantageous. Previous exposure working in a global multinational is a distinct advantage.

Location: Paarl, ZA

Posted Date: 11/22/2024