Chief of Staff - X/F/H

About Lifen

????At Lifen, we believe that everyone deserves high-quality, accessible, and financially sustainable healthcare. Lifen’s digital solutions are the missing puzzle piece for a truly patient-centric care system. We break down silos within the industry and support healthcare research and innovation by making health data accessible to all stakeholders: healthcare providers, patients, governments, digital health apps, and clinical research centers.

How? We solve the interoperability puzzle so digital health innovators and healthcare facilities don't have to. With our secured FHIR platform and software solutions, customers get to collect and share health data at scale, as well as seamlessly integrate it in with primary data systems.

Lifen is also a pioneer in Artificial Intelligence: we build algorithms that reliably and automatically structure and integrate health information for a truly complete and dependable record system, eliminating hundreds of thousands worth of hours of routine administrative tasks.

Born in Paris and reborn all over Europe, we are more than 160 Lifeners committed to bringing the digital revolution to the healthcare sector.

Lifen is always on the lookout for new talent️️

Our mission

Join Lifen to revolutionize healthcare with innovative digital solutions! We are looking for a fullstack developer to join our Documents team and help simplify the access, structuring, and sharing of medical data.

Your missions as a Chief of Staff

Executive Team performance and efficiency

- Sparring partner: work closely with the General Manager and assist him in his overall tasks and responsibilities

- Proxy: act as the voice of the General Manager, and be the decision-maker on certain topics

- Decision Support: research best market practices, provide valuable insights, analysis, and recommendations to assist the Executive Team in making informed decisions.

- Sit in on Exec meetings, and own agenda, materials, minutes and follow-up

- Prepare and lead Strategic seminars, to define long-term objectives and investment decisions

- Coordinate with the Executive Assistant on logistics & schedules

Company Operational Excellence and Alignment

- Put into place and oversee operational procedures

- Help define & track objectives (company OKRs, team KPIs)

- Master of the global company calendar: run theinternal operating rhythm of the company, aligning milestones, internal priorities and external commitments

Internal Communication

- Own the company’s rituals and internal communications (all-hands meetings)

- Ensure bottom-up information feedback from the teams to the execs

Investor communication and Advisor Management

- Prepare Board meetings and organize follow-up

- Coordinate Strategic Advisors’ tasks to make the most of their expertise

Special and strategic projects: lead or support cross-functional initiatives, together with the Executive team

- Market analysis and assessment of opportunities for partnerships or external growth

- Team structuration & reorganization projects

- Yearly Financial Forecast and long-term Business Plans

Take on temporary responsibilities for unfilled positions, i.e. interim management of a Team

The profile we're looking for

We are looking for a “Swiss Knife” who can work across the whole organization, someone who is highly structured, with a strong business and strategic acumen.

You have a business or engineering background, with 1/3 year experience in a fast-growing environment (start-up, scale-up, consulting, venture capital, etc)

You have experience in cross-functional project management and implementation of processes and procedures

You are curious, flexible, versatile and adjust easily. You wish to ramp-up quickly on strategic, demanding and diverse missions

You have strong analytical and synthesis skills, as well as excellent communication and writing skills (French & English)

You are organized, autonomous and hard-worker

You are proficient with Excel and Powerpoint / Google Suite

You want to work in an organization that thrives to improve the Healthcare sector and patient care

Office Presence : 3 days/week minimum

Nice to have

- Prior experience in strategic consulting, entrepreneurship, or a comparable position in another structure

- Knowledge of the Healthcare Sector / AI & Data

Benefits

Hybrid work model: Commuter (2 days/week in the office) or Nomad (1-2 trips/month, paid by Lifen)

️ Swile card with €9/day, 50% employer contribution

Health insurance including alternative medicine and mental health support, 50% coverage

€50/month to enhance your setup (for Nomads)

€30/month for concerts, Deezer subscriptions, etc.

BSPCE for all permanent employees

Growth opportunities in a scale-up

100% coverage for maternity and parental leave - 5 sick child days per year

1 team offsite per semester and 1 global Lifen offsite per year - Monthly company meetings

Transparent and gradual compensation policy

Our Recruitment Process

HR interview with Assma, Talent Acquisition Manager;

Interview with Louise, Chief of Staff;

Case study with Louise & Alexandre, our General Manager;

Reference check.

Caring better by caring together also means acting with kindness. Like the sector in which we operate, we promote diversity, inclusion and equity. We highlight your skills and know-how, and ban all forms of discrimination, whether sexual, religious or political.