Personal Assistant

Job Title: Personal Assistant to the Founder & Co-Founder

Company: Akoni Technologies

Location: Reading, Berkshire

Job Type: Full-Time – 4 days on site, 1 WFH (with travel as required). This role would involve some travel abroad due to our partnership links with Dubai, Switzerland and the Netherlands.

Note* Visa can be sponsored if required

About Us

Akoni Technologies is a leading IT consulting and resourcing firm dedicated to helping clients leverage information technology to meet their business goals efficiently and cost-effectively. Our expertise, innovative solutions, and commitment to client satisfaction set us apart.

Job Summary

As a rapidly-scaling business, we are currently seeking a highly organised and adaptable Personal Assistant to support our Founder and Co-Founder. This role requires a proactive individual with a mix of administrative, personal, and professional skills. You will be involved in managing daily operations, handling social media, managing personal tasks, and representing the founders as needed.

Key Responsibilities:

Administrative & Professional Support:

- Manage calendars for the Founder and Co-Founder, scheduling meetings, appointments, and calls.

- Organise and coordinate diaries, data-entry and travel arrangements (both domestic and international).

- Handle and prioritise email correspondence, drafting responses when appropriate.

- Assist in preparing reports, presentations, and documents as needed.

- Attend and take minutes in meetings, following up on action items to ensure completion.

- Handle ad hoc research or project management tasks to support business objectives.

- Answer phone calls and relay messages or handle calls on behalf of the Founders when necessary, such as updating clients or candidates.

Social Media & Communications:

- Assist with managing the Founders’ professional social media profiles including content creation, scheduling posts, and engaging with the audience. Any experience with photo/video editing would be desirable.

- Work closely with the marketing team to ensure the personal social media strategy aligns with the company’s goals and vision.

- Act as a point of contact for external stakeholders, ensuring a professional and positive image of the Founders and the company.

Personal Assistance:

- Manage personal errands for the Founders such as diary management.

- Assist with scheduling and coordinating personal appointments (medical, family, etc.).

- Help organise and coordinate personal travel, vacations, or family events as needed.

- Perform personal tasks, miscellaneous and other duties as assigned to ensure the Founders' work-life balance is maintained.

Key Qualifications & Skills:

Experience: Must be skilled and confident in data-entry, data-management, event management, phone etiquette and time management skills.

Communication: Strong verbal and written communication skills; comfortable interacting with senior-level executives, clients, and partners.

Organisation: Excellent organisational and time management skills, with the ability to prioritise and multitask effectively.

Proficient in MS Office Suite: Able to create and deliver presentations on behalf of the founders.

Adaptability: Ability to handle sensitive and confidential information with discretion.

Proactive: Must be a self-starter who can anticipate the Founders’ needs and act accordingly without constant direction. Meticulous attention to detail and ability to juggle both professional and personal tasks seamlessly.

Flexibility: Willingness to take on a wide variety of tasks, including personal duties, and adapt to shifting priorities.

What We Offer:

• 24 days of holiday plus 1 additional day for your birthday (excluding bank holidays).
• Company laptop and phone.
• Competitive salary.
• Performance Bonus
• Flexible and hybrid working options.
• Vitality Rewards including private health insurance and discounts at high street/online retailers after probation.
• Regular meetups and events.
• Performance-based career progression with clearly defined and achievable milestones.
• Access to Reading Green Park events.
• Free parking.
• Enrollment in salary sacrifice EV Vehicle program.