Office Coordinator

Office Coordinator/HR Administrator - £23,400-£26,000 - Chester office based - permanent

Employee benefits

• Pension scheme - up to 8% employer contribution
• Employee referral programme - up to £600 Love2Shop vouchers
• 26 days holiday + 8 Bank Holidays. Option to buy up to 5 days
• Perks at Work
• Above and Beyond awards
• Income protection scheme
• Employee of the Year
• Long Service awards
• Discretionary annual bonus
• Life assurance
• Discounted gym membership
• Flexible working
• Training and exam sponsorship
• Employee assistance programme
• Paid volunteer days
• Purchase additional annual leave
• Social events

About SMF

Established in 2014, Specialist Motor Finance has built up a portfolio of customers with hire purchase agreements who may not have been offered finance by a mainstream lender.

SMF takes a supportive and collaborative approach to its customers throughout their agreement, offering financial support and multiple payment options while striving to deliver good customer outcomes.

About the role

To be responsible for all day-to-day aspects of the office and facilities and to assist the HR Advisor with administrative tasks and ad-hoc duties.Working closely with the Managing Director on providing a good office experience for staff, managing to budget costs and looking at ways to improve and update facilities.As part of a small team in people services; this role will also include some additional support within the HR function and internal communications areas.This role is based 5 days in the office per week.

Candidate requirements

The successful candidate will have:

• Strong MS office skills
• Strong people skills
• Up to date employment law awareness (desirable)
• Understanding of company processes and procedures (desirable)
• Understanding and experience of Health & Safety practices (desirable)

Key responsibilities

Office:

• Responsible for ordering stationery, business cards, marketing materials, postal supplies, kitchen supplies. Reviewal of prices to ensure most competitive price is obtained. Purchase consumables for the office and ensure stock levels are maintained
• Be the day-to-day contact with the building management company and liaise where required with your counterparts in the other businesses in the building
• Be the primary contact for employees to raise facility issues
• Liaise with facility management companies, cleaning services, reactive works, pest control and soft service maintenance
• Arrange annual summer and Christmas parties
• Maintain facilities budget and work closely with the FP&A Manager to maintain costs
• Review facility invoices and create required purchase orders
• Ensure all Corporate, Social Responsibility (CSR) data is up-to-date and supplied to IM Group
• Support, arrange & promote charitable opportunities via OnHand
• Ensure all licenses are up to date covering the facilities remit (e.g. TV licence/MLPC)
• Responsible for the relationship with outsourced storage business and manage the destruction of data files within the agreed Data Retention Policy

Health & Safety:

• Arrange internal training for employees (e.g. fire marshals and first aiders)
• Arrange annual testing for PAT testing/fire extinguishers/air conditioning/servicing of water cooler and boiler
• Ensuring all equipment is compliant
• Carrying out monthly and yearly H&S audits
• Maintain the H&S Records Manual for employees and visitors

HR Administration:

• Liaise with senior stakeholders ensuring up to date documentation is kept
• Provide support to the HR Advisor during complex employee relation cases, including notetaking and producing in detail reports
• HR administration, including but not limited to, contracts, offers, recruitment paperwork and updating the HRIS with changes
• Complete annual Credit and DBS checks on all staff
• Monthly payroll reporting

Social Committee:

• Be an active member of the company Social Committee
• Organise events within the office to support employee welfare
• Create and deliver all internal comms

Undertake ad hoc project work or any other ad hoc day to day tasks within the office/HR, as requested.

Candidate requirements

The successful candidate will:

• Be able to commute to Chester Business Park 5 days per week.
• Be organised, confidential and professional at all times
• Have excellent communication skills, in person, via the phone and on email
• Be self-confident and motivated
• Be reliable, enthusiastic, and polite
• Be willing to learn and participate in training
• Be open and honest in communication
• Be passionate about their role
• Be hardworking and flexible with requirements
• Be able to take initiative

The successful candidate will be required at all times to act within the standards expected within Consumer Duty and comply with The Conduct Rules which set the minimum standard of individual behaviour expected when carrying out a role at Specialist Motor Finance. These rules include:

• You must act with integrity.
• You must act with due skill, care and diligence.
• You must be open and cooperative with the FCA, the PRA and other regulators.
• You must pay due regards to the interests of customers and treat them fairly.
• You must observe proper standards of market conduct.
• You must act to deliver good outcomes for retail customers.

Interested? Apply today to find out more!

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Location: Marlston-Cum-Lache, GB

Posted Date: 11/25/2024