Senior Office Assistant for Service Call Center

Senior Office Assistant for Service Call Center

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S05686P

Position Title Senior Office Assistant for Service Call Center

UTSystem Title Senior Office Assistant

Department Facilities Mgmt_Housing

Location Arlington

Job Family Facilities/Construction

Position Status Full-time

Work Hours Standard

Work Schedule

Monday-Friday; 2:00pm to 10:00pm.

May be required to answer after hour emergency calls.

Remote work available, subject to change due to needs of business.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience.

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

Provide quality support to the organization and coordination of the processing of work orders and requests for the campus, with an emphasis on customer service.

Essential Duties and Responsibilities

Review, receive, enter, approve and route incoming emergency, routine maintenance and service requests for campus submitted by telephone, on-line or email.

Follow-up with contractors regarding daily requests for elevators and extermination and provide feedback to Director or Assistant Director.

Assist shops with entering materials, labor, comments and closing of work orders.

Assist with processing accurate billings for weekly and monthly maintenance, bi-monthly vehicle fuel usage, monthly vehicle maintenance and van rentals.

Ability to use dispatch radio equipment.

Schedule van rentals.

Maintain building roof access log; follow-up with technician to assure roof access is secured; used as a safety measure for technicians.

Performs other duties as assigned.

Minimum Qualifications

High School diploma with one (1) year of office experience with customer service or the equivalent experience.

Preferred Qualifications

Proficiency with MS Office applications, including but not limited to Word, Excel and Power Point.

Experience with TMA Systems (Maintenance Management Software.

Experience with UT System specific software (PeopleSoft accounting system).

Knowledge, Skills and Abilities

Ability to distinguish difference between Housing and Academic buildings and identify services provided by different building trades.

Ability to use dispatch radio equipment.

Provide excellent oral and written communication.

Ability to provide excellent customer service, attention to detail and teamwork.

Acts as liaison between the University community and Office of Facilities Management service staff.

Ability to handle emergency situations and follow written protocols.

Other Requirements

Valid Texas Driver’s License.

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies 2

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted 3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

*What is the highest level of education attained?

GED

High School Diploma

Associate's Degree

Bachelor's Degree

Master's Degree

PhD or equivalent

*How many years of experience do you have in an administrative, secretarial or clerical role?

None/less than 2 years

3 to 4 years

5 to 6 years

7 years or more

*What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?

No skills/Basic

Intermediate

Advanced

Proficient

*Do you possess a valid Texas Class C operator driver's license or any other states equivalent to driving a personal vehicle?

Yes

No

Documents Needed To Apply

Required Documents

Resume or CV

Optional Documents

Cover/Interest Letter