Marketing and Communications Administration Co-ordinator

F/T Marketing and Communications Administration Co-Ordinator required for Leading Charitable Organisation to cover Maternity Leave (Approx. 1 year) Role Overview: The Marketing & Communications Coordinator will play a key role in overseeing the coordination, management, compliance, and record-keeping of all activities related to commercial marketing and corporate communications. This role ensures the smooth alignment of campaigns, events, and activities across both teams, providing a high level of service to internal and external stakeholders. Duties will include: Administration: Provide administrative support for the commercial marketing and corporate communications teams, including handling general office tasks. Provide reception duties and being responsible for greeting and assisting donors in a professional and welcoming manner, ensuring a positive experience for all visitors. Schedule, organise, and coordinate team activities, updating calendars and ensuring key deadlines are met. Monitor ongoing projects and collaborate with colleagues to ensure timely and efficient completion of tasks. Ensure compliance with regulatory and legislative requirements, particularly regarding the handling of personal data and records. Compile data and present reports as required to support team activities and decision-making. Manage the Purchase Order process for the teams, ensuring accurate tracking and reporting. Attend meetings, take minutes, and distribute them to relevant stakeholders. Event Management: Work closely with the Head of Corporate Communications and Head of Marketing to implement event plans for corporate events hosted by the organisation. Oversee budget management, invoicing, and event logistics to ensure smooth execution. Select and negotiate with vendors, maintaining quality control throughout event preparation and delivery. Recruit and manage event volunteers, including developing rotas and overseeing their activities during events. Proactively address guest inquiries and resolve issues before and during events. Serve as a point of contact during events, alongside the events manager, ensuring everything runs smoothly. Internal Communications: Collaborate with the Communications team to identify opportunities for sharing internal updates and content. Draft engaging announcements and stories for internal platforms, such as email and the SharePoint intranet. Support the Communications team in delivering important messages across the organisation, ensuring consistency and clarity. Collect and summarise survey feedback, providing insights to guide future improvements. Act as the primary point of contact for internal communications, ensuring a smooth flow of information throughout the organisation. This Job Description is not meant to be definitive and may be amended to meet the changing needs of the business. ESSENTIAL CRITERIA Minimum of 5 GCSEs (Grade C or above to include English Language and Maths) 2 years experience in a similar role OR Or 4 years relevant administrative support/coordination in a fast-paced environment Proficient in the use of MS Office DESIRABLE CRITERIA Experienced in the use of CRM databases and interrogating data to create and deliver reports. Hours of Work: Monday - Friday 9.00 - 5.00 pm Salary: £26,126 - £28,736 For further information contact Tanya Lyttle at GenTech Recruitment on Skills: Marketing/ Communications Administration Co-ord 2 years experience in a similar role Proficient in the use of MS Office

Location: Belfast, GB

Posted Date: 11/26/2024