Adoptions Manager

In a Nutshell

We have an exciting opportunity for an Adoptions Manager to join our team within Vistry Bristol, at our Clifton office. As our Adoptions Manager, you will be responsible for the adoption of roads, sewers, pumping stations, and public open spaces, as well as handing over estates to Management Companies within the Western Region and to ensure tight control of all bonds and costs associated with these works.

You will ensure infrastructure works are carried out in accordance with the approved documentation and engage with Build teams to ensure timely completion of works and to reduce the occurrence of errors and barriers to adoption/hand-over. You will manage the process to secure the adoption and release of associated bonds or handover information to the Management Companies.

We are pleased to say, this role could accommodate agile working arrangements in accordance with Vistry's Agile Working Policy and subject to business need.

Let's cut to the chase, what's in it for you

• Competitive basic salary and annual bonus
• Company car, car allowance or travel allowance
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits

In return, what we would like from you

• Behave in line with our company values - Integrity, Caring and Quality
• Relevant HND / Degree / Professional qualification desirable
• Extensive experience in civil engineering and or site management and be familiar with the adoption process
• Sufficient knowledge and understanding of adoption and infrastructure works associated to new build housing estates - sewers, roads, utilities
• Technically minded and a thorough understanding of section agreements S38, S278 and S104
• Legal understanding of bonds, certificates, and title deeds
• Experience of working with a housing developer, consultancy, local authority and Management Companies
• Working knowledge of NJUG requirements
• Working knowledge of NHBC roads and sewers bonds, applications, charges and rates
• Excellent communication skills both written and verbal
• A methodical and accurate approach to all tasks with close attention to detail
• Able to work under pressure
• Exceptional organisational skills and the ability to meet strict deadlines through effective prioritisation of tasks
• A methodical approach to working practices
• Decision maker with pragmatic approach to problem solving
• Able to influence and persuade others
• A self-starter capable of creating and maintaining momentum in projects
• Ability to work on own initiative as well as under instruction
• Patient, calm and empathetic
• Self-motivated to deliver a high standard
• Taking ownership to ensure a situation is resolved efficiently and effectively.
• Good team working skills
• A commitment to work as required to meet the needs of the business
• A willingness to attend site out of hours to deal with emergency situations
• Able to travel to different sites on a regular basis

Desirable

• Should ideally have a Civil Engineering related qualification i.e. Degree, HND or HNC and hold a CSCS card
• Ideally, will have worked in a similar role for a house builder, consultancy, contractor, or local authority
• Experience in estate roads and sewer design, construction, and inspections with relevant Authorities
• Experience of legal agreements and bond arrangements
• Experience in Management Company set up, handover arrangements and legal transfer
• Fully conversant with building regulations and Construction Design and Management Regulations
• Understanding of Civils3D
• Competent with using Auto CAD
• Competent use of Viewpoint.
• Competent user of Microsoft Project or similar

More about the Adoptions Manager role

• Work with the Build & Commercial Departments to ensure a timely sign-off/handover for roads, sewers, pump stations, play areas and open spaces on historic and new developments.
• Whenever possible, attend sites during infrastructure works/activities and identify/record issues, monitor quality and provide positive feedback or raise concerns with the build team and/or contractors.
• Liaise with the Technical Coordinators, Design Consultants and Solicitors as necessary to ensure that infrastructure agreements (S278, S38, S104, S185) and Deeds are in place.
• Resolve all issues arising from completed sites ensuring all titles deeds, maintenance bonds and other legal requirements are complied with.
• Liaise with Contractors during the construction process and ensure compliance i.e. CBR & material testing.
• Attend site visits and meetings with Authorities, monitor and report on progression of adoptable roads and sewers and managed areas.
• Manage external consultants to assist with adoptions as required including their performance and costs.
• Liaise with Subcontractors and the Commercial Department with respect to completion of works, variations/new quotations, inspections and rectifying sub-standard works. Agree with Commercial team before they release contractors' retentions.
• Ensure all Health & Safety Method Statements and Risk Assessments are approved by the Construction Director and/or Health & Safety Regional Advisor prior to commencing maintenance works on completed sites.
• Procure and manage utility works/installations as may be required to facilitate adoptions/handovers.
• To arrange for CCTV, As Constructed surveys, Street Lighting completion certificates, Road safety Audits, H&S File and remedial works with Contractors and Consultants to ensure compliance with the approved design and submit to adopting authorities as required.
• The adoption of roads, sewers, pumping stations and open spaces covered under Section 38 and S278 of the Highways act 1980; and Section 102, S185 and 104 of the Water Industry Act 1991.
• Liaison with Local Authority, Water Company and Environment Agency personnel in respect of site inspections to secure Provisional Certificates Arrange site inspections of infrastructure at the end of maintenance periods and identify and arrange all works required to achieve adoption.
• Work to an agreed programme of scheduled adoptions; such programme to be discussed and reviewed with the Technical Manager/Director on a fortnightly basis.
• Secure adoption certificates to agreed programme and apply for the bond reductions.
• Update the Companies Bonds Management Schedule on a regular basis; ensuring that a monthly report is available to the Technical Manager at the end of each month.
• Liaise with Build team and arrange inspections with appointed Managing agents on the Resident Management Company areas to secure handover. Liaise with the Technical Co coordinators and ensure handover information is formally provided to the Managing Agent.
• Liaise with Technical Coordinator and Solicitors to progress the land transfer to the Residents Management Company and resignation of Directors.
• Undertake regular Site Inspections of completed, unadopted developments and review Health and Safety implications, arranging any necessary remedial works through the Commercial Department.
• Arrange and review regular Operational Safety inspections of Play Areas still under the Company's responsibility and request any repair works identified via the Commercial Department.
• Cultivate and maintain good, professional, and respected working relationships with all external adopting bodies including Highways Authorities, Water Authorities, Councils and Management Companies.
• To assist at land acquisition stage and provide advice on requirements of the Adopting Authorities.
• Maintain development correspondence files.
• Have a sound knowledge and experience of civil engineering construction activities, i.e. roads, sewers, pumping stations and section agreements.

Finally, let's tell you a bit more about us

We build more than homes, we're making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empowerus to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you'll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we're a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.

Join us in making Vistry.

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