Personal Assistant/Project Coordinator

Suffolk County Council are looking for a Personal Assistant/Project Coordinator to join our team in Ipswich. You will join us on a full-time, permanent basis working 37 hours per week - Flexible working options available. The successful candidate will earn a competitive salary of £27,711 per annum (pro rata for part time).

About the Personal Assistant/Project Coordinator role

We are passionate about improving the future for our customers, our communities and the environment. If you are too, join us as a Personal Assistant/Project Coordinator and make a huge and meaningful impact. Your innovation and drive will help us to continue improving and evolving. Our opportunities and support will enable you to make a difference and leave a positive, lasting legacy.

Reimagine the possibilities.

Your role and responsibilities

You will:

• provide personal assistance support to the Independent Chair and Transformation Senior Manager in diary management, and supporting the management of email mailboxes
• organise and coordinate papers for SEND Boards and Committees to ensure high quality accurate papers are shared in a timely manner
• ensure information is published on the Suffolk Local Offer website to ensure all partners can access current and up to date information regarding the progress of the Local Area Partnership in Suffolk
• support in the coordination of Ofsted and CQC Inspections and follow up monitoring visits
• maintain accurate records for live projects
• support with partnership communications to ensure key messages are shared across the SEND system
• attend and take minutes of key SEND board meetings
• support with collation of governance reports, documentation and presentations to format, and ensure quality assurance checks are completed.

You will need

• relevant qualification such as NVQ3 or equivalent level of knowledge and experience
• attention to detail and ability to ensure accuracy
• a sound knowledge and understanding of a range of administrative procedures, e.g. financial, secretarial, HR, operational etc.
• a high standard of quality assurance to own work and others
• excellent organisational skills.

The team

The role sits within the Inclusion Service in SCC and forms a part of the SEND Local Area Partnership. You will sit within the Inclusion Change and Transformation team, providing vital support across the partnership to ensure the governance process runs smoothly, efficiently and timely.

Empowering Everyone

We are big believers in potential, possibility and the power of different ideas. We are always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report.

In return, you'll enjoy:

• up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
• membership of a competitive Local Government Pension Scheme (LGPS)
• travel, lifestyle, health and wellbeing benefits
• performance-related annual pay progression, in addition to an annual cost-of-living pay increase
• training and encouragement to expand your knowledge
• a variety of career development opportunities across our organisation
• diverse and active staff networks
• flexible working options, with the right to request flexible working from your first day

Plus lots more!

Closing date: 11.30pm, 4 December 2024.

Interview date: 12/13 December 2024.

If you think you have what it takes to be successful in this Personal Assistant/Project Coordinator role, even if you don't meet all the requirements, please apply. We would appreciate the opportunity to consider your application.

This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts.

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