Cabinet Assistant

Cabinet Assistant

Fixed Term, Full Time

£28,699 per annum

Location: Chelmsford

Working Style: Anywhere worker

Closing Date: 29th November 2024

About Us:

Are you detail-oriented, organised, and passionate about supporting
high-level decision-making? Do you enjoy varied fast paced work,
managing competing priorities? We’re looking for a dedicated Cabinet
Assistant to join our dynamic team. In this role, you’ll be at the
heart of our operations, ensuring smooth and efficient administrative
support.

This role is offered as a Secondment or Fixed Term Contract for 6
months with the possibility of being extended or converting to a
permanent position.

Please note: This role is classed as an ‘Anywhere Worker’ however
there is an expectation for you to work in County Hall, Chelmsford
typically 1 day a week. Most often this will be a Tuesday to coincide
with Political Leadership Team.

Benefits:

• 
  Healthy work life balance.
  


• 
  Wide range of learning and development opportunities.
  


• 
  IT equipment and home-working equipment supplied.
  


• 26 days annual leave + bank holidays + choice to buy extra.
  
• Generous Local Government Salary related pension scheme.
  
• Access to hundreds of discounts and benefits through Essex Rewards.
  
• Access to our health and wellbeing support platform with LifeWorks.
  
• 
  Up to 4 days per year Volunteering leave.
  

Essex County Council is proud to offer an excellent benefits package to all
its employees. More information can be found here

pay and reward

.

The Role:

Cabinet Support provide a flexible and agile service to senior leaders and
Cabinet Members, enabling them to achieve strategic goals.

The Cabinet Assistant provides efficient administration services to Cabinet
Members, including effective diary and inbox management as agreed.
Preparation of correspondence, arranging events and supporting key
meetings.

The role requires excellent organisational skills and the ability to build
strong working relationships with stakeholders at a senior level, including
leadership teams. With experience of working within a business support
environment and delivering a complete range of administrative tasks,
including meeting support, diary management and tracking progress against
agreed actions. A knowledge and understanding of the operations of
political environments is desirable.

About You:

You will:

• Be educated to level 2 (GCSE) in a related field, such as business
  management or politics, or equivalent by experience.
  
• Provide evidence of continuing professional development and good
  knowledge in relevant professional area.
  
• Show evidence of working within a business support environment.
  
• Have experience of managing information and data record systems,
  with good analytical and research skills.
  
• Have experience of working closely with senior leaders, in a
  complex business setting, understanding of political environments is
  desirable.
  
• Possess strong communication skills with proven ability to
  translate information/data in a clear way, to a wide range of audiences.
  

Essential Requirements for the role:

• Experience of delivering personal and meeting support including
  prioritising competing demands is essential.
  

What will you be doing?

• Work closely with Cabinet Members, Senior Strategy Advisors and
  support colleagues to deliver a professional, support service to enhance the
  effectiveness of the Cabinet.
  
• Be responsible for proactive management of Cabinet Member
  diaries, ensuring appropriate use of time, provision of meeting materials,
  arranging suitable venues and equipment and booking travel if required.
  
  
• Be responsible for management of Cabinet Member emails, post and
  calls, prioritising items for attention, according to sensitivity,
  confidentiality and contention. Using professional judgement and working
  knowledge to resolve issues where appropriate.
  
• Provide a range of meeting support services, including
  documentation preparation and circulation and minute taking where business
  critical.
  
• Responsible for both writing and managing correspondence, data
  and confidential information appropriately; collating, distributing and
  electronic filing of political and sensitive information in line with
  policy and procedures.
  
• Contribute to the effective management of the Complaints process
  to ensure prompt responses.
  
• Responsible for supporting the transition and publication of
  Cabinet Member Actions (CMA), Key Decisions, Virements and Cabinet reports,
  as directed by the constitution, enabling review by the Senior Strategy
  Advisor.
  
• Specific individual and shared targets and objectives are defined
  annually within the performance management framework.
  

To read more about us please visit:

Corporate Services:

https://workingforessex.com/role/corporate-services

Entry to Work:

https://www.workingforessex.com/working-here/entry-to-work

Why Essex? Essex County Council has a location to be proud
of. Our 1,300 square miles stretch from Constable Country to the Thames
Estuary, from the dynamic M11 corridor to the traditional seaside resorts
of Clacton and Walton. England’s oldest town, Colchester, and two of its
newest – Basildon and Harlow – are right here. Along with the City of
Chelmsford, the county town, they form our major population centres. It
means real choice and makes Essex the ideal place for your career. Read
more about us here.

Essex County Council is proud to be a Disability Confident Leader. We’re
committed to interview all disabled applicants who choose to apply under
our Job Interview Scheme if they meet the minimum requirements of the job.
Please speak to our Recruiters if you require any reasonable adjustments
during the process.

We’re also committed to interview all veterans and care leavers, who meet
the minimum requirements of the role for which they are applying.

To view our Organisational Behaviours information please follow this

link.

Why you’ll love working with us:

• 
  
  Impactful Work: Play a crucial role in supporting our leadership
  team.
  
  


• 
  
  Professional Growth: Opportunities for training and career
  advancement.
  
  


• 
  
  Collaborative Environment: Work with a team that values your
  contributions.
  
  

Ready to Make a Difference? Start your journey within the Cabinet
Office by clicking the APPLY button now!

If you are interested in finding out more about this role or require
further information, we would love to hear from you. Please email:

work.placements@essex.gov.uk

.

As part of employment with Essex County Council (ECC) should your role
require a DBS check you will be required to register with the DBS update
service. The DBS update service ensures all registered DBS certificates
are kept up to date and allows authorised parties to view the status of
your certificate. This is an annual subscription, and you will be
responsible for ensuring this is maintained. For further information on
the DBS update service please go to

https://www.gov.uk/dbs-update-service

.

Essex County Council is committed to safeguarding and promoting the welfare
of children and vulnerable adults and expects all employees and volunteers
to share this commitment.

Additional Information:

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