Finance & Business Systems Officer

We are looking to recruit an experienced Finance & Business Systems Officer on a job share basis (20 hours per week). The ideal candidate will have experience of financial processing including budget preparation, processing income and expenditure, issuing invoices, reconciling bank account, preparing monthly and quarterly finance reports and working with restricted and unrestricted funds.

The role is varied and fast paced. The successful candidate will therefore have to be able to prioritise tasks and manage competing priorities as well as a methodical and well-organised approach to workload. Attention to detail is essential. This post reports directly to the HR & Business Support Manager. You must be a team player with a positive can-do attitude.

A relevant professional qualification in an accountancy discipline is required along with at least 2 years experience working within a financial setting. The ideal candidate must be competent in the use of SAGE.

All candidates must demonstrate knowledge/experience of the causes and issues relating to domestic abuse and the ability to advocate Women’s Aid South Lanarkshire and East Renfrewshire’s feminist philosophy and mission which underpins all our work.

Organisational Purpose:

Women’s Aid South Lanarkshire (WASLER) is a voluntary organisation providing Refuge accommodation, support, information and advice to the women, children and young people of South Lanarkshire who are currently experiencing, or have experienced, domestic abuse.

Team Responsibilities:

To provide finance, ICT, HR, training, business systems support, manage the volunteer scheme and deliver administrative support services to staff and the WASLER Board to enable the Organisation to operate within the context of legislative frameworks and national policy drivers and local priorities.

The aim of the service is to support WASLER to provide services which promote the well-being of women, children and young people requiring support as a result of domestic abuse, ensuring that they receive the support essential to their safety, health, future opportunities and economic well-being.

Job Purpose:

The post holder will be responsible for ensuring the effective delivery of the Finance Service.

The job involves ensuring that a high standard of business support services are delivered to staff to enable them to effectively and efficiently support women, children and young people who have experienced, or are experiencing domestic abuse.

Key duties and responsibilities:

• To ensure the efficient payment and processing of invoices, payroll payments, credit card payments and any other expenditure. Ensure retention and storage of documentation.
• Processing and recording of income and donations and recording of expenses and balances of donation funds.
• Balancing of monthly payroll data and allocating to relevant grants and departments.
• To ensure the efficient processing and recording of grants and to provide finance reports to funders as required.
• Process banking, recording transactions, credit card reconciliation and reconciling bank balance regularly.
• Record all financial data on the relevant accounting programme. Run all relevant monthly, quarterly and annual reports.
• To support the Team Manager to review and improve administrative and financial processes within WASLER, through a programme of analysis and continuous improvement.
• To ensure that key documents for WASLER, including Refuge documents (leases, contracts and other agreements,) are properly filed and are readily retrievable; ensure that key dates for all leases and all contracts with purchasers and suppliers are known, recorded, and readily retrievable; and ensure that the Team Manager is given timely advance notice of actions which need to be taken.
• 9Negotiate new contracts and re-negotiate renewals with utility suppliers for refuge for authorisation by Team Manager. Arrange contract changes for opening and closure of properties.
• Process occupancy and housing benefit paperwork. Record all current occupancy, housing benefit, rent and service charge data providing statistics and reports as required. ensuring end of year processes are complete and records balanced. Ensure all accounting records are securely retained to meet legal requirements
• To ensure that Finance Board Papers are completed and progressed to allocated timescales.
• Liaise with accountant and provide relevant data and paperwork for annual audit.
• To support the Team Manager with funding bids.
• To support the Team Managers in budget allocations, systems, data collation and monitoring returns.
• To support and participate in the continuous improvement of the service.
• To work to WASLER policies and procedures including ensuring all health & safety processes are followed.
• Actively participate in personal and team development including attending support and supervision, team meetings, training and appraisals.
• Any other aspect commensurate with the role and as requested by the Team Manager and/or CEO.

General Information:

• This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. It will be necessary for a Disclosure to be made to Disclosure Scotland for details of any previous criminal convictions.
• It is an occupational requirement that applications are open to women only, as permitted under Schedule 9 of the Equality Act 2010.

Please email us for an application pack